The 10 Best Management Practices for Your Business

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What are the best management practices for running a company? Can you learn to follow these management practices? And will they work?

As a CEO, you have a lot of responsibility: you’re in charge of the whole company, as well as increasing value and generating profit for shareholders. But no matter what size business you run, you can benefit from learning the best management practices of CEOs at the most successful companies of all time.

What Are the Best Management Practices?

In general, CEOs have to do two things to succeed:

  1. Run operations efficiently to generate cash.
  2. Deploy the cash productively.

Most CEOs and most management books focus on the former. In contrast, Henry Singleton of Teledyne and the other outsider CEOs in the book focused on the latter. Rather than seeing themselves as company operators, the outsider CEOs saw themselves as investors and capital allocators first and foremost. This is how they pursue the best management practices.

Despite the importance of capital allocation, little training is devoted to it. Business schools don’t feature capital allocation in curricula, and CEOs are promoted from functional roles (like product or marketing) without strong experience with investment in the business. Outsider CEOs saw it as their core job.

Beyond capital allocation decisions, the outsider CEOs ran their businesses in unorthodox ways.

Best Management Practice #1. Personal Negotiations

The outsider CEOs tended to negotiate directly instead of through a layer of advisers. 

Examples:

  • When running Ralston Purina, Stiritz made his acquisitions through direct contact with the sellers, avoiding auctions whenever he could.
  • Warren Buffett avoids auctions for businesses. Instead, he prefers that owners call him and offer a price, with Buffett returning his answer within 5 minutes.

Best Management Practice #2. Strong COOs as Partners

Among outsider CEOs, there was a pattern of having COOs who focused on day-to-day operations, while the CEO focused on long-term strategy and capital allocation. In essence, the COO generated the free cash flow, and the CEO spent it, and were able to use best management practices.

Examples:

  • Capital Cities Broadcasting: Tom Murphy was CEO and the capital allocator. Dan Burke was COO and managed their media stations.
  • Teledyne: Henry Singleton was CEO and the capital allocator. George Roberts was President and enforced results at its portfolio companies.
  • Washington Post: Katharine Graham was CEO. Dick Simmons was COO and demanded operational excellence from its newspaper and media properties

Best Management Practice #3. Focus on Cash Flow

Outsider CEOs resisted focusing on reported earnings, which present a muddled reflection of company performance because of capital expenditures, acquisitions, and other accounting artifacts. Instead, they focused on cash flow and then-innovative metrics like EBITDA (earnings before interest, taxes, depreciation, and amortization). This affected their operations deeply, from how they financed acquisitions to their compensation schemes for employees.

This relentless focus on cash flow also allowed them to avoid counterproductive distractions, such as costly acquisitions for the sake of growth that would later prove unprofitable- and investing wisely was one of the universal best management practices.

Best Management Practice #4. Decentralization

In their management of people and business units, outsider CEOs were relentlessly decentralized. They hired entrepreneurial operators for their business lines and left them alone. They kept a skeleton staff at headquarters, which reduced overhead and anxiety about office politics—the way to get ahead in the company was to outperform in your business unit. Being able to rely on good people to run their business was a key to the best management practices.

Examples:

  • Teledyne employed over 40,000 people but had fewer than 50 at its headquarters.
  • Warren Buffett of Berkshire Hathaway rarely expects managers of his portfolio companies to contact him unless they have questions.

In contrast, typical companies tend to bulk up headquarters, featuring layers of vice presidents and MBAs. Not only does this increase overhead, but it also encourages office politics.

Decentralization also came in the form of spin-offs and tracking stocks. Instead of being buried within a large conglomerate, spin-offs gave individual business units more autonomy and better-aligned incentives with management. 

Best Management Practice #5. Minimal Interaction with Investors

Outsider CEOs saw investor relations as a waste of time, and not a part of best management practices. They spent little time talking to Wall Street and managing expectations. Instead, they preferred to spend their time on the business. Most of the companies were situated outside the financial Northeast, in places like Omaha and Denver, where they would be insulated from the conventional wisdom of Wall Street.

Best Management Practice #6. Frugality

To outsider CEOs, cash was vital to the business, since it could be redeployed in their capital allocation strategies. Therefore, outsider CEOs cut operating expenses to a minimum. Best management practices meant avoiding waste. They avoided typical corporate perks like private cars and airline seats and kept headcount lean and efficient. When they acquired companies, they instilled this lean culture into the new company.

Best Management Practice #7. Flexibility

One of the most important best management practices is flexibility. Outsider CEOs tended to be strategically flexible, changing company strategy as the circumstances required. Rather than adhering to a preset strategy, outsider CEOs evaluated all possible options at each point in time, then chose the option that was best.

For example, General Dynamics aggressively sold business lines like Cessna during one phase of the company’s turnaround, then decades later reversed course and acquired large businesses like Gulfstream when the environment had changed.

Likewise, at one time, share buybacks might be the best use of cash; in another time, using high-priced stock to buy companies might be preferable.

Best Management Practice #8. Focus on Shareholder Returns

Typical CEOs let their egos get involved in strategic decisions. They enjoy empire-building, growing revenue and headcount without concern for profit or long-term outcomes. But top CEO’s knew that this wasn’t helpful when it comes to best management practices.

In contrast, outsider CEOs focused on shareholder value as their top priority. Having low egos, they didn’t hesitate to shrink the size of the company if it meant better returns to shareholders. For instance, Henry Singleton of Teledyne actively spun out businesses, believing they would independently perform better than under one large umbrella. This reduced the size of Teledyne but improved total shareholder performance.

Best Management Practice #9. Focusing on the Important Factors

When making capital allocation decisions, outsider CEOs avoided complicated financial models and pages of analysis, which they knew to be imprecise. Instead, they tended to simplify understanding of a business down to a handful of key assumptions—market growth trends, competitive dynamics, and cash flow. This allowed them to make fast decisions when an opportunity appeared.

Best Management Practice #10. No Particular Stroke of Luck

Outsider CEOs outperformed because of how they managed their businesses, not because of idiosyncratic strokes of luck, like intellectual property advantages or groundbreaking new ideas. Other than management, they didn’t have any discernible advantages over their peers, and so their outsized performance can be attributed directly to their management and capital allocation strategies.

In contrast, some high-profile CEOs like Steve Jobs or Mark Zuckerberg had highly unusual circumstances, and didn’t typically find success because of best management practices. They had powerful new ideas taking advantage of technology trends, and they executed the ideas relentlessly. These situations are unlike those facing most business managers, and so lessons of a Steve Jobs or Zuckerberg are rarely generalizable to the business community at large.

As the CEO or head of a business, you’re likely faced with making difficult decisions every day. By thinking outside the box and learning to employ these best management practices, you can follow in the footsteps of top CEOs and make great decisions for your business.

The 10 Best Management Practices for Your Business

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