{"id":93069,"date":"2023-02-19T14:08:31","date_gmt":"2023-02-19T18:08:31","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=93069"},"modified":"2023-02-27T14:12:32","modified_gmt":"2023-02-27T18:12:32","slug":"sharing-financial-information-with-employees","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/sharing-financial-information-with-employees\/","title":{"rendered":"Sharing Financial Information With Employees: Why &#038; How"},"content":{"rendered":"\n<p>Why should you share financial information with employees? How do you explain the numbers to them?<\/p>\n\n\n\n<p>According to Jack Stack and Bo Burlingham&#8217;s book <em>The Great Game of Business<\/em>, employees can help the business succeed if they know the numbers behind the company. This includes balance sheets, income statements, and transactions.<\/p>\n\n\n\n<p>Read more to learn how sharing financial information with employees helps businesses.<\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-sharing-financial-information-with-employees\">Sharing Financial Information With Employees<\/h2>\n\n\n\n<p>Once employees understand the big picture of the company\u2019s purpose, goals, and operations, practice sharing financial information with employees by introducing them to the numerical details of how the company works toward these goals\u2014particularly financial numbers. Stack and Burlingham say that <strong>numbers are the language of business, and employees must understand them to effectively take ownership <\/strong>and help the business succeed.<\/p>\n\n\n\n<p>(Shortform note: Understanding financial statements is arguably important because it <a href=\"https:\/\/income-outcome.com\/financial-analysis\/\" target=\"_blank\" rel=\"noreferrer noopener\">reduces misunderstandings between employees<\/a>. For example, if two colleagues, Sarah and Hank, weren\u2019t taught how to read and understand financial documents, Sarah might define \u2018sales\u2019 as transactions that have already been completed, while Hank may believe \u2018sales\u2019 include promised future transactions. If Hank tells Sarah that they\u2019ve sold 30 copies of a book, she\u2019ll order enough copies to replace those orders. However, if only 20 of those sales have actually been completed, they could end up over-ordering and clogging up their inventory.)<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-explain-balance-sheets-and-income-statements\">Explain Balance Sheets and Income Statements<\/h3>\n\n\n\n<p><strong>The most important financial information for employees to understand are balance sheets and income statements, <\/strong>Stack and Burlingham argue. <\/p>\n\n\n\n<p>(Shortform note: A balance sheet provides a <a href=\"https:\/\/www.wolterskluwer.com\/en\/expert-insights\/creating-and-using-balance-sheets-and-income-statements\" target=\"_blank\" rel=\"noreferrer noopener\">detailed snapshot of the company\u2019s financial status <em>on a specific day<\/em><\/a><em>, <\/em>usually the final day of a set accounting period<em>. <\/em>It shows the state of the company\u2019s specific <a href=\"https:\/\/www.shortform.com\/blog\/rich-dad-poor-dad-assets-and-liabilities\/\">assets and liabilities<\/a>, such as cash and accounts payable. An income statement shows how the company\u2019s been progressing financially over time. It provides a more general overview of the company\u2019s revenue and expenses.)<\/p>\n\n\n\n<p><strong>Balance sheets expose financial problems in the company, Stack and Burlingham explain, while income statements can help diagnose the cause of those problems and find a solution.<\/strong> With access to this financial information, employees can diagnose and solve these problems as they occur, rather than waiting for upper management to notice and diagnose them.<\/p>\n\n\n\n<p>For example, let\u2019s say a car company\u2019s balance sheet shows that the company is losing money. Employees look at the income statement and realize that the manufacturing department\u2019s expenses have been increasing over the past several months. A closer look at the manufacturing department\u2019s expenses shows that they&#8217;re over budget because one of their <a href=\"https:\/\/www.shortform.com\/blog\/bargaining-power-of-suppliers-understanding-michael-porter\/\">suppliers<\/a> increased prices. The employees alert upper management and recommend a cheaper supplier that they know makes quality items. Thus, the company is able to offset the increased expenditure quickly and effectively.<\/p>\n\n\n\n<p><strong>Offer classes and tutoring in reading balance sheets and income statements,<\/strong> Stack and Burlingham recommend, both for new employees and established employees that need a refresher. The authors maintain that the increase in productivity and problem-solving that knowledgeable employees offer is worth the cost of educating them.<\/p>\n\n\n\n<p>(Shortform note: Before worrying about employee education, financial experts recommend making sure your <a href=\"https:\/\/www.forbes.com\/sites\/allbusiness\/2017\/06\/15\/you-cant-make-good-business-decisions-with-bad-data-do-you-know-the-3-rs-of-financial-reporting\/\" target=\"_blank\" rel=\"noreferrer noopener\">financial statements are easy to read and understand<\/a>. Many businesses use poorly constructed or confusing financial statements, and teaching employees how to read these is difficult and inefficient. However, if your financial statements are accurate, clearly organized, and regularly updated, your employees will be able to understand them faster and more accurately.)<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>How Balance Sheets and Income Statements Help Solve Financial Problems<\/strong><br><br>According to Stack and Burlingham, balance sheets expose financial problems in the company while income statements can help you diagnose the cause of those problems and find a solution. While it\u2019s true that these documents are both important to recognizing and diagnosing financial problems, the authors are arguably wrong about <em>how <\/em>they do so.<br><br>Balance sheets show the <a href=\"https:\/\/www.wolterskluwer.com\/en\/expert-insights\/creating-and-using-balance-sheets-and-income-statements\" target=\"_blank\" rel=\"noreferrer noopener\">specific state of every asset and liability<\/a>, which seems useful for identifying the <em>root cause<\/em> of a larger issue, rather than the general existence of the issue. For example, a balance sheet may show that a quarter\u2019s equipment repairs cost $1600, but it doesn\u2019t show that this is higher than previous quarters. As a result, employees may not recognize this higher price as a problem.<br><br>Similarly, income statements expose general fluctuations in revenue and expenses, so they may be more useful for identifying the general presence of a financial issue rather than the specific <em>cause <\/em>of that issue. For example, an income statement may show increasing expenses, but it won\u2019t show the specific high equipment repair costs that are causing that increase. As a result, employees may recognize that there\u2019s a problem, but they\u2019ll be unable to find or solve the root cause of the issue if they only look at the income statement.<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Why should you share financial information with employees? How do you explain the numbers to them? According to Jack Stack and Bo Burlingham&#8217;s book The Great Game of Business, employees can help the business succeed if they know the numbers behind the company. This includes balance sheets, income statements, and transactions. Read more to learn how sharing financial information with employees helps businesses.<\/p>\n","protected":false},"author":14,"featured_media":11460,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[34,14,30],"tags":[914],"class_list":["post-93069","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication","category-management","category-work","tag-the-great-game-of-business","","tg-column-two"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.3 (Yoast SEO v24.3) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Sharing Financial Information With Employees: Why &amp; How - Shortform Books<\/title>\n<meta name=\"description\" content=\"You might be hesitant to share financial information with employees, but it&#039;ll actually boost your business&#039;s success. 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