{"id":90866,"date":"2023-01-24T14:58:00","date_gmt":"2023-01-24T18:58:00","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=90866"},"modified":"2023-01-31T13:20:18","modified_gmt":"2023-01-31T17:20:18","slug":"project-management-issues","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/project-management-issues\/","title":{"rendered":"Project Management Issues: How to Avoid &#038; Handle Them"},"content":{"rendered":"\n<p>What are some avoidable project management issues? What should you do as a manager when a problem occurs?<\/p>\n\n\n\n<p>In <em>Making Things Happen<\/em>, Scott Berkun explains how good project leaders are able to avoid or mitigate project management issues by following some best practices. He argues that being accountable and making a plan of action are the keys to handling most project issues.<\/p>\n\n\n\n<p>Read on for an overview of Berkun&#8217;s advice for avoiding or handling project management issues.<\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-project-management-issues\">Project Management Issues<\/h2>\n\n\n\n<p>According to author and management expert Scott Berkun, during the building phase of a project, <strong>a project manager\u2019s main responsibilities are anticipating and finding solutions to project management issues<\/strong>. In this article, we\u2019ll go over some strategies from his book, <em>Making Things Happen<\/em>, to help keep a project on track and avoid major problems or setbacks. Then, we\u2019ll review what you can do if these strategies fail and you <em>do <\/em>encounter a major setback.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-preempt-major-problems\">How to Preempt Major Problems<\/h3>\n\n\n\n<p>According to Berkun, a project manager should always try to anticipate any project management issues or challenges that might derail the project. <strong>He argues that the best way to do this is to ask yourself questions that, when answered, provide insight into how the project is going<\/strong>. These questions should help make sure you are staying true to the project\u2019s goals and that everyone is working toward those goals.&nbsp;<\/p>\n\n\n\n<p>On a daily basis, you should ask yourself, \u201cAre the tasks we\u2019re working on today contributing to the goals of the project?\u201d and: \u201cAre the tasks being completed in a way that meets the requirements of the project?\u201d If the answer to both of these questions is yes, you can be fairly confident the project is moving forward efficiently.<\/p>\n\n\n\n<p>On a weekly or even monthly basis, a project manager should ask questions that ensure the project is moving forward at an appropriate pace and that nothing has fundamentally changed in the major goals or ambitions of the project. To best avoid any project management issues, here are four questions you can ask:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Is the project on track to be completed by the deadline?<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>What can be done to help the team work more efficiently?<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>What are the biggest potential obstacles that might derail the project?<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Has anything changed that might affect the goals or plans of the project?<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>Other Methods to Ensure Your Work Is Valuable and Efficient<\/strong><br><br>The authors of <a href=\"https:\/\/shortform.com\/app\/book\/rework\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Rework<\/em><\/a><em> <\/em>also recommend asking questions regularly throughout a project, but they frame it as <a href=\"https:\/\/shortform.com\/app\/book\/rework\/chapter-5#principle-2-constantly-analyze-the-value-of-your-efforts\" target=\"_blank\" rel=\"noreferrer noopener\">analyzing the value of your efforts<\/a>. If you frame it this way, you\u2019ll not only prevent project management issues but also ensure you\u2019re working on the most valuable task. Here are a few of these questions:<br><br>&#8211; Is what you\u2019re working on actually valuable, or just what you enjoy?<br>&#8211; Are you adding measurable value to the project?<br>&#8211; Are you overcomplicating the work? Is there a simpler solution to the problem you\u2019re trying to solve?&nbsp;<br><br>Another project management method, outlined in <a href=\"https:\/\/shortform.com\/app\/book\/scrum\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Scrum<\/em><\/a>, also recommends reviewing work on a daily and weekly basis to ensure the project stays on task and major problems are avoided. During one- or two-week \u201cSprints,\u201d the authors of <em>Scrum <\/em><a href=\"https:\/\/shortform.com\/app\/book\/scrum\/principle-4#phase-2-meet-daily\" target=\"_blank\" rel=\"noreferrer noopener\">recommend meeting with the team daily<\/a> to discuss what they did yesterday, what they\u2019ll do today, and what is slowing them down. At the end of every Sprint, which typically lasts one or two weeks, <a href=\"https:\/\/shortform.com\/app\/book\/scrum\/principle-4#phase-4-reflect\" target=\"_blank\" rel=\"noreferrer noopener\">the team reviews the work they\u2019ve done with the goal of identifying problems, increasing efficiency, and adapting to changes<\/a>.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-what-to-do-if-a-problem-occurs\">What to Do if a Problem Occurs<\/h3>\n\n\n\n<p>Despite a project manager\u2019s best efforts to prevent management issues, a project never goes exactly as planned, and problems will inevitably arise. Because of this, Berkun claims that <strong>a good project manager must know how to mitigate the damage when a problem occurs<\/strong>. If a project is completely derailed, a project manager needs to find a way to get it back on track. Let\u2019s look at what a project manager should do when a problem occurs.<\/p>\n\n\n\n<p>First and foremost, a project manager needs to take responsibility when there\u2019s an issue within a project. This doesn\u2019t mean taking the blame for the project: It means being accountable for finding a solution. As a leader, <a href=\"https:\/\/www.shortform.com\/blog\/accepting-responsibility\/\">taking responsibility<\/a> in a difficult situation keeps the team from blaming each other and empowers them to work together to find a solution.&nbsp;<\/p>\n\n\n\n<p>Next, remain calm and keep things in perspective. Evaluate the situation and make sure you have a grasp on what the problem is and how it\u2019s affecting the project. Then, get everyone in a room or on a call together to discuss what went wrong and what can be done to fix it. Figure out your options, make a plan of action that\u2019s as simple as possible, and put the plan into action. Once the problem is fixed, meet with the team to review what went wrong and try to figure out how it can be avoided in the future.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>Determine the Type<em> <\/em>of Problem<\/strong><br><br>In <a href=\"https:\/\/shortform.com\/app\/book\/the-practice-of-adaptive-leadership\" target=\"_blank\" rel=\"noreferrer noopener\"><em>The Practice of Adaptive Leadership<\/em><\/a>, the authors give another helpful tip for dealing with unexpected project management issues: Identify the <em>type <\/em>of problem. The authors identify two <a href=\"https:\/\/www.shortform.com\/blog\/types-of-problems\/\">types of problems<\/a> your organization may face: <a href=\"https:\/\/shortform.com\/app\/book\/the-practice-of-adaptive-leadership\/part-1#what-are-adaptive-leadership-and-adaptive-challenges\" target=\"_blank\" rel=\"noreferrer noopener\">technical challenges and adaptive challenges<\/a>. Technical challenges are those which have known solutions, such as a machine in a factory breaking down. When this happens, you\u2019ll know that you need to call a particular mechanic who works on that type of machine. Knowing what type of problem you\u2019re looking at thus makes it easier to take responsibility for fixing it, as Berkun recommends.&nbsp;<br><br><a href=\"https:\/\/www.shortform.com\/blog\/the-3-steps-for-assessing-adaptive-challenges\/\">Adaptive challenges<\/a>, on the other hand, are those which have no known solution. To solve these challenges, workers and leaders must take a more creative approach. <a href=\"https:\/\/shortform.com\/app\/book\/the-practice-of-adaptive-leadership\/chapter-4#step-1-become-aware-of-the-major-pitfalls-of-misdiagnosing-adaptive-problems\" target=\"_blank\" rel=\"noreferrer noopener\">A misstep many organizations make is trying to apply technical solutions to adaptive problems<\/a>. In other words, they try to use old techniques to solve new problems. A leader must avoid this mistake by recognizing when a problem is technical, adaptive, or a mix of both. A leader must also fight the urge to use technical solutions, which are often much easier to use and take much less effort. Berkun\u2019s advice to remain calm, keep things in perspective, and evaluate your situation can help you deal with these types of circumstances and avoid such impulsive reactions.&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>What are some avoidable project management issues? What should you do as a manager when a problem occurs? In Making Things Happen, Scott Berkun explains how good project leaders are able to avoid or mitigate project management issues by following some best practices. He argues that being accountable and making a plan of action are the keys to handling most project issues. Read on for an overview of Berkun&#8217;s advice for avoiding or handling project management issues.<\/p>\n","protected":false},"author":19,"featured_media":64348,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[45,14],"tags":[885],"class_list":["post-90866","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-management","tag-making-things-happen","","tg-column-two"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.3 (Yoast SEO v24.3) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Project Management Issues: How to Avoid &amp; Handle Them - Shortform Books<\/title>\n<meta name=\"description\" content=\"What are some common project management issues? 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