{"id":88381,"date":"2023-01-01T12:33:00","date_gmt":"2023-01-01T16:33:00","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=88381"},"modified":"2023-01-04T12:37:12","modified_gmt":"2023-01-04T16:37:12","slug":"how-to-have-a-productive-day","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/how-to-have-a-productive-day\/","title":{"rendered":"How to Have a Productive Day From Start to Finish"},"content":{"rendered":"\n

How do you feel at the end of your typical day? Do you feel proud of what you’ve achieved or disappointed, thinking you could\u2019ve done more? Do you wish you could be more productive<\/a>?<\/p>\n\n\n\n

As the day begins drawing to a close, many people feel guilty for not having made the most of it. They can’t help getting distracted, postponing important tasks, and spending excessive amounts of time on unproductive activities<\/a> such as chatting with co-workers or scrolling through social media.\u00a0<\/p>\n\n\n\n

If you\u2019re serious about getting a grip on the way you spend your time and want to learn how to have a productive day from start to finish, the following tips will help you get off to a good start. <\/p>\n\n\n\n\n\n\n\n

Tip 1: Schedule Time Wasters<\/h2>\n\n\n\n

Studies show that most people waste more productive time in a day than they realize. This time is wasted dealing with distractions<\/a> and doing unproductive activities.<\/p>\n\n\n\n

To minimize time-wasting and maximize your productive time, establish the maximum amount of time you can use for unproductive activities before you have to start working on your to-do list<\/a> items.<\/strong> When you start to fill these smaller gaps in your day by completing productive tasks instead of wasting time, you\u2019ll see your overall productivity increase substantially.<\/p>\n\n\n\n

For example, say you give yourself a maximum of 10 minutes in between scheduled events to spend on unproductive tasks. If you get out of a meeting five minutes before the next item on your schedule, you can spend that time chatting with coworkers, scrolling on your phone, and so on because it\u2019s under your 10-minute threshold. However, if you get out of a meeting 15 minutes before the next item on your schedule, you have to spend that time working on your to-do list because it\u2019s over the threshold. <\/p>\n\n\n\n

Tip 2: Minimize Trivial Tasks and Decisions<\/strong><\/h2>\n\n\n\n

People waste inordinate amounts of time and energy on trivial tasks and unnecessary decisions. If you remove the burden of insignificant tasks and decisions, your daily productivity will shoot through the roof.<\/strong> In The Happiness Equation<\/a><\/em>, Neil Pasricha offers a few tips on how to have a productive day by minimizing trivial tasks and decisions. <\/p>\n\n\n\n

Method #1: Establish Routines for Regular Tasks<\/strong><\/h3>\n\n\n\n

Pasricha suggests restricting time spent on regular tasks by automating as much as possible and creating routines and tight schedules for everything else. For example, if you currently check your blog stats multiple times a day, automate this task by opting to receive a single notification once a day. Alternatively, check your blog stats at a specific time each week instead of multiple times each day.<\/p>\n\n\n\n

Method #2: Cut Unnecessary Decisions<\/strong><\/h3>\n\n\n\n

Write down all of the decisions you make in a day and consider which ones are insignificant wastes of time and energy. According to Pasricha, a decision is \u201cinsignificant\u201d if the outcome doesn\u2019t increase your happiness or contribute to your goals. Then, come up with ways to remove the necessity of these decisions. For example, deciding to eat the same breakfast every day saves time and energy each morning and every time you go to the store.<\/p>\n\n\n\n

Method #3: Avoid Multitasking and Limit Distractions<\/strong><\/h3>\n\n\n\n

Your brain can only focus on one thing at a time<\/a>. Switching between tasks or giving in to distractions uses up mental energy<\/a> and slows down productivity. Therefore, Pasricha suggests focusing on one thing at a time<\/a> and limiting potential distractions to get more done in less time. For example, switch off your phone and email alerts until you complete your task.<\/p>\n\n\n\n

Method #4: Set Early Deadlines<\/strong><\/h3>\n\n\n\n

Pasricha argues that giving yourself more time to accomplish a task only gives you more time to waste\u2014you feel no sense of urgency, so you procrastinate. In contrast, giving yourself less time to complete something increases your motivation and encourages you to prioritize what you need to do to achieve your goal efficiently. <\/p>\n\n\n\n

Method #5: Build Momentum on Tasks You\u2019re Avoiding<\/strong><\/h3>\n\n\n\n

There are always going to be things you have to do but don\u2019t want<\/em> to do due to a lack of confidence or motivation. Avoiding these tasks doesn\u2019t make them go away. Rather, your procrastination incites feelings of fear or guilt because you\u2019re constantly thinking of what you should <\/em>be doing. These negative feelings then make the tasks seem more difficult than they are. According to Pasricha, forcing yourself to start these tasks reduces their mental toll and improves your confidence and motivation. While starting a task initially requires overcoming reluctance, taking action leads to progress that affirms your ability to get the task done. Building momentum<\/a> on the task feels so good that it makes you want<\/em> to complete it.<\/p>\n\n\n\n

\nTITLE: The Happiness Equation
\nAUTHOR: Neil Pasricha
\nTIME: 14
\nREADS: 62.8
\nIMG_URL: https:\/\/www.shortform.com\/blog\/wp-content\/uploads\/2022\/04\/the-happiness-equation-cover.png
\nBOOK_SUMMARYURL: the-happiness-equation-summary-neil-pasricha
\nAMZN_ID: XYZ
\n<\/p>\n\n\n\n

Tip 3: Take Regular Breaks <\/strong><\/h2>\n\n\n\n

Society teaches us that we need to be purposeful and productive at all times, so taking time for rest feels unimportant and can even cause guilt and anxiety. As a result, many people don\u2019t know how to take a break at all, working themselves to the point of burnout.<\/p>\n\n\n\n

Business strategist Greg McKeown, the author of Effortless<\/em>, recommends working in a regular pattern of exertion and relaxation<\/strong>. For example, you can try working in the morning, in shifts no longer than 90 minutes, with short breaks in between. Studies have shown this to be the best way to be productive both mentally and physically, as it allows you to recover throughout the day and avoid fatigue.<\/p>\n\n\n\n

On top of our need to rest during the day is our need for regular sleep. Lack of sleep can cause considerable harm to our minds and bodies. People who get less than seven hours of sleep a night have weakened motor skills and cognitive abilities. They\u2019re less alert, creative, and social. In the long term, they\u2019re much more likely to suffer from heart disease, stroke, depression, diabetes, and other health issues. According to McKeown, you can improve the quantity and quality of your sleep by going to bed at the same time every night, turning off electronic devices before you sleep, and taking a hot bath or shower before bedtime.<\/p>\n\n\n\n

Tip 4: Be Intentional With Your Time<\/strong><\/h2>\n\n\n\n

The final tip on how to improve your daily productive output is to focus on your unique strengths or core competencies\u2014the things that you\u2019re amazing at or<\/em> can\u2019t outsource\u2014and spend most of your time using these strengths while delegating tasks that you don\u2019t excel at.<\/p>\n\n\n\n

To discover your overlooked strengths, productivity expert Laura Vanderkam (168 Hours<\/em><\/a>) suggests creating a bucket list with 100 items on it. Then, review your list and start doing some of the cheap and easy ones. By trying several activities, you\u2019ll discover what you like and are good at\u2014and what might count as a unique strength. Be open to the possibility that a unique strength could surprise you. For example, you might take an art history class and discover that analyzing art is a unique strength\u2014and you could use that skill to write a book. <\/p>\n\n\n\n

To ensure you have enough time for what you do best, schedule more time for these tasks and less time for tasks you\u2019re not as good at <\/p>\n\n\n\n

The Pomodoro Technique<\/a> of Time Management<\/strong>

Pomodoro is a way of reserving chunks of time for uninterrupted (and therefore productive) work. It works like this:

– Start a timer for 25 minutes.
– Focus on your work for 25 minutes and don\u2019t let anyone interrupt you. When the timer goes off, stop working.
– Address any interruptions you ignored during your 25 minutes.
– Take a five-minute break.
– Do another 25 minutes of work.
– After four 25-minute sets, take a half-hour break.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Final Words<\/strong><\/h2>\n\n\n\n

When most people try to be more productive, they focus on how they can complete more tasks in less time. But if you want to know how to have a productive day from start to finish, you need to think about the bigger picture. <\/p>\n\n\n\n

If you enjoyed our article on how to have a productive day from start to finish, check out the following suggestions for further reading:<\/em><\/p>\n\n\n\n

Eat That Frog!<\/em><\/strong><\/a><\/p>\n\n\n\n

There isn\u2019t enough time in the day to meet all of the work and personal responsibilities you\u2019re swamped with, let alone keep up with email, social media, and all the things you\u2019ve been meaning to read. In Eat That Frog<\/em>, business consultant Brian Tracy says the answer is to identify your most important task\u2014the one with the greatest consequences\u2014and do that first each day. It\u2019s like eating a frog: when you have a big challenge, or frog to eat, it\u2019s best to get it out of the way first; everything after that will be easier by comparison. Based on this insight, Tracy offers a list of practical tips for improved productivity and success.<\/p>\n\n\n\n

Organize Tomorrow Today<\/em><\/strong><\/a><\/p>\n\n\n\n

If you often find yourself overwhelmed by your task list and obligations, Organize Tomorrow Today<\/a><\/em> can help. Along with sports and travel writer Matthew Rudy, authors Jason Selk and Tom Bartow teach you how to have a productive day, maximize your time<\/a>, and set yourself on the path to success<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"

How do you feel at the end of your typical day? Do you feel proud of what you’ve achieved or disappointed, thinking you could\u2019ve done more? Do you wish you could be more productive? As the day begins drawing to a close, many people feel guilty for not having made the most of it. They can’t help getting distracted, postponing important tasks, and spending excessive amounts of time on unproductive activities such as chatting with co-workers or scrolling through social media.\u00a0 If you\u2019re serious about getting a grip on the way you spend your time and want to learn how<\/p>\n","protected":false},"author":7,"featured_media":28234,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[7,43,30],"tags":[452],"class_list":["post-88381","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-lifestyle","category-self-improvement","category-work","tag-guides","","tg-column-two"],"yoast_head":"\nHow to Have a Productive Day From Start to Finish - Shortform Books<\/title>\n<meta name=\"description\" content=\"Do you waste a lot of time in your typical day? 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