{"id":88097,"date":"2022-12-31T18:41:00","date_gmt":"2022-12-31T22:41:00","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=88097"},"modified":"2023-01-03T10:46:36","modified_gmt":"2023-01-03T14:46:36","slug":"rules-for-writing","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/rules-for-writing\/","title":{"rendered":"Rules for Writing: What to Know (&#038; When to Break the Rules)"},"content":{"rendered":"\n<p>Which writing rules should you follow? Which ones may you break\u2014and when should you break them?<\/p>\n\n\n\n<p>The editing process includes applying writing \u201crules\u201d to your piece, but Ann Handley emphasizes that the rules are secondary to <a href=\"https:\/\/www.shortform.com\/blog\/your-life-purpose\/\">your purpose<\/a> and that you can always break the rules if it suits your piece. She does, however, list a few rules that you&#8217;d be wise to follow.<\/p>\n\n\n\n<p>Keep reading to learn about these rules for writing.<\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-rules-for-writing\">Rules for Writing<\/h2>\n\n\n\n<p>Handley offers a wide array of rules for writing that you may follow at your own discretion. She specifies that <strong>the rules you learned in school don\u2019t necessarily apply to writing as a brand. <\/strong>Sentence fragments, one-sentence paragraphs, splitting infinitives, and ending sentences in prepositions are all fair game for your writing as long as they&#8217;re used strategically and don\u2019t interfere with the reader\u2019s ability to understand what you\u2019re saying.<\/p>\n\n\n\n<p>(Shortform note: Breaking the rules of writing can be a tricky proposition. As with most rules, <a href=\"https:\/\/www.advancedwebranking.com\/blog\/do-you-have-to-follow-writing-rules-to-be-successful-blogger\/#:~:text=The%20practice%20shows%20that%20following,one%20should%20be%20familiar%20with.\" target=\"_blank\" rel=\"noreferrer noopener\">you must understand the rules of writing to break them well<\/a>. The reason we have the rules is to make language easier to understand, so, if your rule-breaking muddles the meaning of your writing, you should correct them. However, intentional, controlled rule-breaking can add style and personality to your writing.)<\/p>\n\n\n\n<p>Here are some specific rules for writing that Handley advises you to consider:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Use active voice over passive voice.<\/strong> Active voice refers to a sentence phrasing in which the subject of the sentence is performing\u2014as opposed to receiving\u2014the action. The active phrase \u201cClients need help\u201d is better than the passive \u201cHelp is needed by clients.\u201d<\/li><li><strong>Avoid buzzwords.<\/strong> Buzzwords like \u201cinnovative\u201d and \u201csynergy\u201d are popular in business writing but don\u2019t add much meaning.<\/li><li><strong>Avoid excessive jargon<\/strong><strong>.<\/strong> Jargon, or language specific to your field, should be used in moderation and only as much as your reader can reasonably understand. Terms like \u201carithmetic underflow\u201d or \u201csmarketing\u201d will confuse the average reader.<\/li><li><strong>Write in the present tense and second person.<\/strong> Show the reader that you\u2019re focused on them right now by avoiding past or present tense and using \u201cyou\u201d often.<\/li><li><strong>Make every word count.<\/strong> Combine weak words or phrases into stronger single words, like changing \u201cour output went up very suddenly\u201d to \u201cour output spiked.\u201d<\/li><\/ul>\n\n\n\n<p>(Shortform note: Excluding the last one, the above bullet points relate to style rather than correct or incorrect grammar and usage. Your style will vary depending on the medium and genre you\u2019re writing. In particular, <a href=\"https:\/\/karenkrossing.com\/for-writers\/grammar-tips-for-fiction-writers\/\" target=\"_blank\" rel=\"noreferrer noopener\">writing rules for fiction are often more flexible than other writing<\/a>\u2014tense and person, for example, will depend entirely on the author\u2019s choice. However, rules like writing in active voice, using words your audience will understand, and making every word and sentence count will apply to most fiction writing as well as nonfiction.)<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>Who Came Up With the \u201cRules\u201d for Writers?<\/strong><br><br>Many of the \u201crules\u201d for writers Handley lists are taught in schools, but they may not be as set in stone as we might think. In fact, if you trace them back to their origins, you\u2019ll find that <a href=\"https:\/\/www.atlasobscura.com\/articles\/why-cant-you-end-a-sentence-with-a-preposition\" target=\"_blank\" rel=\"noreferrer noopener\">many of these rules developed from individuals\u2019 critiques of the use of the English language<\/a>. These critiques, however, went against the way the language was actually used. For example, <a href=\"https:\/\/www.quickanddirtytips.com\/articles\/split-infinitives\/\" target=\"_blank\" rel=\"noreferrer noopener\">the rule against splitting an infinitive came from 19th-century writer Henry Alford<\/a>. He didn\u2019t actually say it was incorrect to split an infinitive, but rather that he didn\u2019t see any need to do it even though it was a widespread practice.&nbsp;<br><br>Ending a sentence in a preposition is also commonly understood to be grammatically incorrect, but <a href=\"https:\/\/www.merriam-webster.com\/words-at-play\/prepositions-ending-a-sentence-with#:~:text=Many%20people%20believe%20that%20the,millions%20of%20people%20have%20suffered\" target=\"_blank\" rel=\"noreferrer noopener\">it\u2019s actually perfectly acceptable<\/a>. This misconception likely came from a few writers in the 17th and 18th centuries who wanted English grammar to match up more closely with Latin, but <a href=\"http:\/\/www.englishproject.org\/resources\/development-english-grammar\" target=\"_blank\" rel=\"noreferrer noopener\">since English is a Germanic language and not a Romance language, they were just making up rules without a linguistic basis.<\/a>&nbsp;<br><br>Language rules are also constantly changing. <a href=\"https:\/\/www.thoughtco.com\/how-the-meanings-of-words-change-1692666\" target=\"_blank\" rel=\"noreferrer noopener\">Language rules eventually conform to how we use language, not the other way around<\/a>, so if we use a word or grammatical structure enough, it becomes technically correct. Ultimately, the purpose of language is to convey meaning, so as long as you\u2019re getting your meaning across effectively, the rules arguably don\u2019t really matter that much.<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Which writing rules should you follow? Which ones may you break\u2014and when should you break them? The editing process includes applying writing \u201crules\u201d to your piece, but Ann Handley emphasizes that the rules are secondary to your purpose and that you can always break the rules if it suits your piece. She does, however, list a few rules that you&#8217;d be wise to follow. Keep reading to learn about these rules for writing.<\/p>\n","protected":false},"author":9,"featured_media":88106,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[34,104],"tags":[845],"class_list":["post-88097","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication","category-marketing","tag-everybody-writes","","tg-column-two"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.3 (Yoast SEO v24.3) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Rules for Writing: What to Know (&amp; When to Break the Rules) - Shortform Books<\/title>\n<meta name=\"description\" content=\"The writing rules you learned in school don\u2019t necessarily apply to all forms and purposes. 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