{"id":86005,"date":"2022-12-15T07:48:00","date_gmt":"2022-12-15T11:48:00","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=86005"},"modified":"2022-12-21T12:52:09","modified_gmt":"2022-12-21T16:52:09","slug":"how-to-be-intentional-with-your-time","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/how-to-be-intentional-with-your-time\/","title":{"rendered":"How to Be Intentional With Your Time: Expert Productivity Tips"},"content":{"rendered":"\n

How can you fit a meaningful job, time with your loved ones, and leisure time into your schedule? Is there a way to find time to do everything and not die from burnout?<\/p>\n\n\n\n

Many of us would say that it\u2019s impossible. But in 168 Hours: You Have More Time Than You Think<\/a><\/em><\/em>, productivity expert Laura Vanderkam argues that you can have a full, satisfying life by managing your time<\/a> intentionally.<\/p>\n\n\n\n

Here are some tips on how to be intentional with your time so you can be both productive and happy. <\/p>\n\n\n\n\n\n\n\n

The Key to Productivity<\/strong><\/h2>\n\n\n\n

As Vanderkam points out, we all have 24 hours a day\u2014or 168 hours in a week. <\/strong>However, we don\u2019t get equal amounts done with our 168 hours. For example, Lisa might run a non-profit, go to Pilates class, do volunteer work, and raise a large brood, while Mary might struggle to do all her tasks at her full-time job, leaving her with only enough time and energy to scroll through her phone messages before she goes to sleep.<\/p>\n\n\n\n

Why do Mary and Lisa vary wildly in their productivity despite having the same number of hours? Vanderkam contends that this stems from two different approaches to time: Lisa is intentional<\/em>, actively scheduling her week around her priorities. In contrast, Mary spends much of her time doing low-priority tasks (like unimportant jobs at work) and easy but only mildly satisfying leisure activities (like scrolling through social media). <\/p>\n\n\n\n

Vanderkam explains that when you\u2019re intentional with your time, as Lisa is, you do three things: First, you actively schedule your week around your priorities<\/strong>. Second, you understand your \u201ccore competencies,\u201d or unique strengths<\/strong>\u2014the things that you\u2019re amazing at or<\/em> can\u2019t outsource\u2014and spend most of the week using these strengths while delegating tasks that you don\u2019t excel at. And third, you understand that you choose how to spend your time<\/strong>. If you don\u2019t do a task, it\u2019s not<\/em> because you lacked time but because you didn\u2019t want to do it. By doing these three things, she contends you can live a full, meaningful life. <\/p>\n\n\n\n

What Other Experts Say on How to Be Intentional With Your Time <\/strong>

Like Vanderkam, First Things First<\/em><\/a> author Stephen R. Covey suggests that the most effective people intentionally schedule their week around their priorities rather than letting low-priority tasks fill up their schedule. Unlike Vanderkam, Covey doesn\u2019t specify that you focus primarily on the things that you\u2019re good at and can\u2019t outsource. Instead, Covey suggests that you spend most of your time doing significant but not pressing tasks<\/a>, like planning your long-term goals and investing time in your relationships. And while he agrees that you should minimize the time you spend on insignificant tasks, he doesn\u2019t specify that you should delegate them. 

Like Vanderkam, Everything is Figureoutable<\/em><\/a> author Marie Forleo emphasizes that you<\/em> choose how to spend your time\u2014and if you don\u2019t do a task, it simply means that you didn\u2019t prioritize it enough. But Forleo adds that you should adopt a similar approach to other areas of your life, explaining that you can<\/em> almost always do a task if you try hard enough, but you often won\u2019t. Unless you recognize that you have total responsibility over whether you do something, you\u2019ll continually give excuses and will never make meaningful changes in your life. For example, saying, \u201cI can\u2019t join a gym because I\u2019m broke\u201d absolves you of responsibility, while saying, \u201cI won\u2019t join a gym because I\u2019m broke\u201d motivates you to find more money to join a gym if you want to do it badly enough.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

How to Be Intentional With Your Time<\/strong><\/h3>\n\n\n\n

Now that you\u2019ve learned why you need to be intentional with your time in order to build a meaningful life, we\u2019ll go through Vanderkam\u2019s four steps for doing so.<\/p>\n\n\n\n

1)<\/strong> Record how you use your 168 consecutive hours<\/strong>. Throughout your day, write down how you spend each hour. Be specific about exactly<\/em> what you did; instead of writing \u201cdinner,\u201d write \u201cmade stir-fry\u201d or \u201cordered and ate takeout.\u201d <\/p>\n\n\n\n

2) Review your time record <\/strong>to discover how you\u2019re currently spending your time. To do so, Vanderkam recommends dividing your activities into major categories, such as sleep, work, or social media. Then, add up the hours you spend on each activity; it likely won\u2019t add up to 168 hours because you lose some time logging them, but it should get fairly close. Then, reflect on your totals. Are you satisfied with the time you\u2019re spending on each activity? What could you do differently? Keep in mind that unlike a day\u2019s time, 168 hours should be plenty of time for all the activities that matter to you. <\/p>\n\n\n\n

Make Recording and Reflecting On Your Time Easier<\/strong>

Other productivity experts suggest further techniques to make recording and reflecting on your time easier and more effective. 

For example, track your time for two weeks instead of one<\/a>: During the first week, you\u2019re apt to adjust what you do because you\u2019re conscious of the fact that you\u2019re tracking yourself, but you\u2019ll return to normal by the second week. Record your time whenever you perform an existing habit,<\/a> like getting water every hour, to maximize the chances that you\u2019ll complete your time record instead of giving up on it because it\u2019s too burdensome. 

Not sure how to categorize an activity? Instead of manually writing down your time, download a time-tracking app on your computer. Many of them automatically track and categorize your activities, so you can focus most of your energy on deciding what categories your offline tasks fall into. Alternatively, consider putting the same activity in multiple categories; for example, if you listen to audiobooks while washing dishes, that might count as both leisure and housework. Keep in mind that if you use this strategy, your total may exceed 168 hours even if you only track one week.

When reviewing your time record, focus not just on how much<\/em> time you\u2019re spending on various activities but when <\/em>you tend to do them to gain a more accurate picture of how to adjust your schedule. For example, if you always eat breakfast but have a snack one hour later, changing what you eat for breakfast could help you feel fuller and thus avoid the time spent getting the snack. 

Additionally, focus on how much the tasks you\u2019re stressed out about actually<\/em> take versus how much time you spend thinking<\/em> about them. For example, you may feel like you never have enough time for the activities that matter because you have so much email. But you may find that you spend far less time on email than you think and that you\u2019re stressed about it because the anxiety of being constantly available eats up your focus even while you\u2019re doing non-email tasks. So reducing your anxiety around email could help you focus on, and thus feel more satisfied with, the time you spend on other activities that matter even if you don\u2019t increase any of that time.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

3) Identify your unique strengths<\/strong>. You likely know some but not all of them. To discover your overlooked strengths, Vanderkam suggests creating a bucket list with 100 items on it. Then, review your list and start doing some of the cheap and easy ones. By trying several activities, you\u2019ll discover what you like and are good at\u2014and what might count as a unique strength. Be open to the possibility that a unique strength could surprise you. For example, you might take an art history class and discover that analyzing art is a unique strength\u2014and you could use that skill to write a book. <\/p>\n\n\n\n

4) Block off time<\/strong> on your schedule first <\/em>for tasks using your strengths<\/a>.<\/strong> To ensure you have enough time for what you do best, schedule more time for these tasks and less time for tasks you\u2019re not as good at (we\u2019ll explain how in the next section).  <\/p>\n\n\n\n

An Alternate Way to Set Up Your Schedule<\/strong>

In The One Thing<\/em><\/a>, Gary Keller<\/a> suggests an alternate way to set up your schedule. Instead of identifying your unique strengths and building your schedule around them, Keller recommends that you build your schedule around the \u201cone thing\u201d that would have the most impact on various areas of your life. 

To do so, Keller suggests that you first identify your purpose<\/a>\u2014the one thing you want your life to be about more than any other. Instead of creating a bucket list of things you want to try, write down some activities and outcomes you\u2019re already passionate about, and pick one activity and one outcome most important to you. Then, combine your activity and outcome to answer the question, \u201cWhat\u2019s the One Thing I can do that would mean the most to me, so that doing it will make everything else easier or unnecessary?\u201d For example, if you\u2019re passionate about writing (activity) and helping others (outcome), your One Thing might involve finding a job as a grant writer who helps nonprofits get funding.

Once you\u2019ve identified your purpose<\/a>, break it down to determine the \u201cone thing\u201d you can do each day, week, month, and year to achieve this purpose. Design your schedule around this \u201cone thing\u201d: Keller says you should schedule it before your other commitments, and devote at least four hours a day to it<\/a> as early in your day as possible. The earlier you schedule it, the less likely you are to get distracted by other tasks. <\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"

How can you fit a meaningful job, time with your loved ones, and leisure time into your schedule? Is there a way to find time to do everything and not die from burnout? Many of us would say that it\u2019s impossible. But in 168 Hours: You Have More Time Than You Think, productivity expert Laura Vanderkam argues that you can have a full, satisfying life by managing your time intentionally. Here are some tips on how to be intentional with your time so you can be both productive and happy.<\/p>\n","protected":false},"author":7,"featured_media":68974,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[7,43],"tags":[826],"class_list":["post-86005","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-lifestyle","category-self-improvement","tag-168-hours","","tg-column-two"],"yoast_head":"\nHow to Be Intentional With Your Time: Expert Productivity Tips - Shortform Books<\/title>\n<meta name=\"description\" content=\"The key to living a rich and fulfilling life is managing your time intentionally. 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