{"id":81138,"date":"2022-10-10T14:20:00","date_gmt":"2022-10-10T18:20:00","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=81138"},"modified":"2022-10-20T11:10:01","modified_gmt":"2022-10-20T15:10:01","slug":"project-prioritization","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/project-prioritization\/","title":{"rendered":"Project Prioritization: Which Tasks Should You Do First?"},"content":{"rendered":"\n<p>What are your project prioritization criteria? What are some things you should consider when deciding which tasks to prioritize?<\/p>\n\n\n\n<p>Project prioritization involves identifying tasks that move your mission forward. Prioritize tasks that directly support the mission, eliminate tasks that don\u2019t, and make tasks more efficient.<\/p>\n\n\n\n<p>Here are two steps for accomplishing this.<\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-step-1-identify-the-critical-task\"><strong>Step 1: Identify the Critical Task<\/strong><\/h2>\n\n\n\n<p>Project prioritization starts with identifying the one critical task you must prioritize above the rest: the one that\u2019s essential to achieving your business mission. Identifying the critical task has two main benefits:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>First, identifying a critical task <strong>helps you actualize your mission. <\/strong>Your critical task makes your mission come true. Without it, your mission fails.<\/li><li>Second, identifying a critical <em>task <\/em>instead of a critical <em>person<\/em> <strong>helps you abandon the idea that your hands-on involvement is necessary.<\/strong> A hands-off entrepreneur accepts that their employees are capable of handling the critical task.<\/li><\/ul>\n\n\n\n<p>(Shortform note: It may feel challenging to relinquish the ego-boosting notion that <em>you\u2019re<\/em> the person who\u2019s responsible for the critical task. How can you trust your employees\u2019 abilities to handle the critical task? In <a href=\"https:\/\/shortform.com\/app\/book\/the-power-of-vulnerability\/chapter-2#myth-3-i-can-build-trust-without-vulnerability\"><em>The Power of Vulnerability<\/em><\/a><em>, <\/em>Bren\u00e9 Brown argues that you can <a href=\"https:\/\/shortform.com\/app\/book\/the-power-of-vulnerability\/chapter-2#myth-3-i-can-build-trust-without-vulnerability\">develop trusting relationships by being vulnerable<\/a>. When you\u2019re vulnerable, you express your genuine emotions to others, such as your admiration for them. Vulnerability deepens your <a href=\"https:\/\/www.shortform.com\/blog\/realationships-with-others\/\">relationships with others<\/a>, which builds trust. For example, when one of your teammates inspires you (for instance, they expertly handle an angry customer), tell them, \u201cYou handled that situation better than I would\u2019ve! Nice work.\u201d)<\/p>\n\n\n\n<p>To identify your critical task, make a list of your company\u2019s most important tasks. Then, imagine you must eliminate all of these tasks except for <em>one<\/em>. The one you keep is your critical task. For example, the critical task behind Storyline is <em>retelling Spanish-speaking seniors\u2019 life stories in both English and Spanish.&nbsp;<\/em><\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>How to Make an Ongoing Commitment to Your Critical Task<\/strong><br><br>In <a href=\"https:\/\/www.shortform.com\/app\/book\/the-one-thing\"><em>The One Thing<\/em><\/a><em>, <\/em>entrepreneur <a href=\"https:\/\/www.shortform.com\/blog\/gary-w-keller\/\">Gary Keller<\/a> argues that after identifying your critical task, <a href=\"https:\/\/www.shortform.com\/app\/book\/the-one-thing\/chapter-17\">you must make an ongoing commitment to it.<\/a> Otherwise, less important tasks will steal your attention away from your \u201cOne Thing\u201d and you\u2019ll fail to achieve your company\u2019s mission.You can apply Keller\u2019s advice about the One Thing to your business\u2019s critical task. To commit to your critical task, first, you must <a href=\"https:\/\/www.shortform.com\/app\/book\/the-one-thing\/chapter-17#2-fear-of-chaos\">deal with the discomfort of leaving other tasks unfinished<\/a>. For example, as your business focuses on the critical task of retelling and translating senior citizens\u2019 stories, accept that you may never achieve your hope of designing a highway billboard advertising your service.<br><br>Second, Keller advises that you must <a href=\"https:\/\/www.shortform.com\/app\/book\/the-one-thing\/chapter-17#1-an-inability-to-say-no\">turn down other opportunities that arise<\/a> that don\u2019t contribute to your critical task. For instance, imagine someone from your local library asks if you want to host an event there for seniors. You\u2019ll have to decide whether this directly supports your critical task or would distract you from it.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-step-2-refine-the-remaining-tasks\"><strong>Step 2: Refine the Remaining Tasks<\/strong><\/h2>\n\n\n\n<p>Next, Michalowicz advises you to<strong> ensure your company\u2019s remaining tasks directly support the critical task <\/strong>(and, by extension, the company mission). By assigning your employees only essential tasks, you ensure they\u2019ll be efficient, motivated, and independent. Tasks that strike your employees as \u201cbusy work\u201d or feel tedious demotivate them and distract them from more mission-focused tasks.&nbsp;<\/p>\n\n\n\n<p>To accomplish this, first, eliminate any tasks that don\u2019t directly support the critical task. For example, imagine that historically, you\u2019ve asked seniors to share several of their favorite recipes to include in their Storyline book. Eliminate this task, since it doesn\u2019t directly support the critical task of retelling seniors\u2019 life stories in English and Spanish.<\/p>\n\n\n\n<p>(Shortform note: As you\u2019re trying to build your employees\u2019 motivation to effectively <a href=\"https:\/\/www.shortform.com\/blog\/how-to-complete-a-task-successfully\/\">complete tasks<\/a>, it may not be enough to just <em>eliminate<\/em> unnecessary tasks from their plates. It\u2019s important to also justify to them the value behind the tasks you\u2019re <em>keeping<\/em>. <a href=\"https:\/\/www.psychologytoday.com\/us\/blog\/body-talk\/202105\/am-i-depressed-or-lazy\">Some employees will feel most motivated to complete a task if they understand the purpose behind it<\/a> and connect that purpose to their personal values. Any time you assign a new task, explain how it supports the mission and welcome employees\u2019 questions about its purpose. Furthermore, <a href=\"https:\/\/hbr.org\/2019\/03\/4-reasons-good-employees-lose-their-motivation\">get to know your employees\u2014both their identities and their interests\u2014so you can explain to them how tasks connect to their personal values<\/a>.)<\/p>\n\n\n\n<p>After eliminating unnecessary tasks, explore how to make the remaining tasks more efficient. For instance, imagine Storyline writers typically travel long distances to conduct in-person interviews with seniors to collect their stories. Make this task more efficient by switching to virtual interviews.(Shortform note: Another way to make your company\u2019s tasks more efficient is to reduce unnecessary collaboration. Some leaders schedule too many collaborative meetings, and this over-collaboration <a href=\"https:\/\/hbr.org\/2017\/04\/employee-burnout-is-a-problem-with-the-company-not-the-person#excessive-collaboration\">contributes to employee burnout<\/a>. To cut unnecessary collaboration, <a href=\"https:\/\/www.techrepublic.com\/article\/10-ways-to-eliminate-or-reduce-time-wasted-in-unnecessary-meetings\/\">eliminate recurring meetings that have been canceled in the past<\/a>, whether it was due to low attendance or a more pressing meeting happening instead. To make the remaining meetings more efficient, <a href=\"https:\/\/www.nytimes.com\/guides\/business\/how-to-run-an-effective-meeting\">begin every meeting by sharing a clear agenda<\/a>. Any time the discussion strays from the agenda, refocus it by reminding your team of the agenda.)<\/p>\n","protected":false},"excerpt":{"rendered":"<p>What are your project prioritization criteria? What are some things you should consider when deciding which tasks to prioritize? Project prioritization involves identifying tasks that move your mission forward. Prioritize tasks that directly support the mission, eliminate tasks that don\u2019t, and make tasks more efficient. Here are two steps for accomplishing this.<\/p>\n","protected":false},"author":7,"featured_media":15072,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[45,14],"tags":[768],"class_list":["post-81138","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-management","tag-clockwork","","tg-column-two"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.3 (Yoast SEO v24.3) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Project Prioritization: Which Tasks Should You Do First? - Shortform Books<\/title>\n<meta name=\"description\" content=\"Project prioritization involves identifying tasks that move your mission forward. 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