{"id":67614,"date":"2022-06-12T05:13:03","date_gmt":"2022-06-12T09:13:03","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=67614"},"modified":"2026-04-24T15:09:55","modified_gmt":"2026-04-24T19:09:55","slug":"how-to-take-smart-notes-book","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/how-to-take-smart-notes-book\/","title":{"rendered":"How to Take Smart Notes: Book Overview"},"content":{"rendered":"\n

What’s Dr. S\u00f6nke Ahrens’ How to Take Smart Notes<\/em> about? How does the slip-box system compare to the traditional methods of note-taking?<\/p>\n\n\n\n

How to Take Smart Notes<\/em> is an extensive guide to the best method of effectively organizing notes<\/a>: the slip-box system. Ahrens goes into great detail on how to use the system to its full advantage and why it stands as the best against traditional note-taking strategies.<\/p>\n\n\n\n

Here’s a brief overview of the book How to Take Smart Notes<\/em> by S\u00f6nke Ahrens.<\/p>\n\n\n\n\n\n\n\n

Overview of How to Take Smart Notes<\/em><\/h2>\n\n\n\n

If you\u2019re someone who publishes original insights for a living\u2014like a non-fiction writer or an academic\u2014how can you make your writing process as efficient as possible? In his book How to Take Smart Notes<\/a><\/em>, researcher Dr. S\u00f6nke Ahrens presents a method for doing so: The slip-box system is a method of taking notes and organizing them that fosters the creation and publication of original ideas<\/a>. In the original version of the system, writers took notes on index cards and organized them in a \u201cslip-box,\u201d or cabinet; today, a digital version is more common.<\/p>\n\n\n\n

Ahrens argues that since this slip-box system is specifically designed<\/em> to help you both have<\/em> and share<\/em> original insights\u2014and make the writing process easier overall\u2014it has several benefits over the traditional writing process: For example, using it will make you more efficient and lead to more creative insights.<\/p>\n\n\n\n

(Shortform note: Most English-speaking users of the slip-box system refer to it as the Zettelkasten<\/em>, its original German name. But Ahrens uses the term \u201cslip-box system\u201d because it\u2019s the direct translation of Zettelkasten<\/em>, and because he uses the term Zettelkasten <\/em>to refer to a specific computer program by that name. To avoid confusion with this computer program, this guide will also use the term \u201cthe slip-box system.\u201d)<\/p>\n\n\n\n

\u27a1 This book is on our list of the best books on education. <\/em>See the full list.<\/em><\/a><\/p>\n\n\n\n

The Origins of the Slip-Box System<\/strong><\/h3>\n\n\n\n

Ahrens explains that the slip-box system was invented by Niklas Luhmann, an incredibly productive German sociologist. Not only did Luhmann publish nearly 60 books within his lifetime, but he also has several posthumously-published books to his name\u2014thanks to the ideas he collected within his slip-box.\u00a0<\/p>\n\n\n\n

(Shortform note: Writers before Luhmann, who was born in 1927, also used note-taking systems similar to the slip-box system. Notably, in 1921\u2019s The Intellectual Life<\/em><\/a>, French philosopher Antonin Sertillanges also describes a note-taking system where you take notes on uniform sheets of paper, label them, and relate them to each other with a classification system.)\u00a0\u00a0<\/p>\n\n\n\n

Luhmann was vocal about how the slip-box system helped his productivity. However, the system only gained popularity within a small niche, which Ahrens attributes to two main reasons. The first is primarily linguistic: Since Luhmann was German, most of the publicly available information about his system was in German. <\/p>\n\n\n\n

Second, as Ahrens argues, people misunderstood the system: They focused solely<\/em> on the slip-box and not the overall <\/em>workflow dictated by the slip-box. Since they didn\u2019t understand how to use the slip-box system to its full advantage, they were never as productive as promised\u2014and the system never gained the popularity it deserved. <\/p>\n\n\n\n

(Shortform note: It\u2019s possible people haven\u2019t focused on the workflow because it\u2019s hard to see. Many modern users, notably researcher Andy Matuschak, have published their slip-boxes online<\/a>. However, since they don\u2019t publish the drafts of their publications, you can\u2019t see exactly<\/em> how the notes within the slip-box turn into a publishable manuscript\u2014so it\u2019s not as easy to understand how that part of the process works.)<\/p>\n\n\n\n

How to Use the Slip-Box System<\/strong><\/h3>\n\n\n\n

If the slip-box system is only effective when you know how to use it, as Ahrens contends, you must learn how to properly use it. After learning of the origins of the slip-box system, he teaches you the specific steps to effectively use the slip-box system to create a publishable manuscript:<\/p>\n\n\n\n

    \n
  1. Take Notes<\/li>\n\n\n\n
  2. File Notes<\/li>\n\n\n\n
  3. Link Notes To Your Index<\/li>\n\n\n\n
  4. Develop Your Ideas<\/a><\/li>\n\n\n\n
  5. Write, Revise, and Publish<\/li>\n<\/ol>\n\n\n\n

    Paper Versus Digital: Which Is Better?   <\/strong><\/h3>\n\n\n\n

    After explaining how the slip-box system works, Ahrens discusses whether paper or digital is the best version to use for your slip-box. While Luhmann used an analog system, Ahrens recommends a digital one. In this section, we\u2019ll first discuss why Ahrens prefers the digital version of the slip-box.<\/p>\n\n\n\n

    Ahrens recommends having a digital system because it\u2019s generally more efficient<\/strong>. You can access a digital slip-box anywhere; you can only access a physical slip-box if you\u2019re standing next to it. If you go the digital route, Ahrens recommends Daniel L\u00fcdecke\u2019s zettelkasten<\/a>: It\u2019s free, user-friendly, and works across multiple platforms.\u00a0<\/p>\n\n\n\n

    However, using an analog system has undeniable benefits. Writing temporary notes on paper is generally the most efficient and portable method.<\/strong> Also, if you write them all in the same notebook, it\u2019s easy to know where you\u2019ve collected all your notes so that you can go through them at the end of the day. <\/p>\n\n\n\n

    Similarly, one study suggests that handwriting improves your understanding of what you\u2019re writing\u2014so when creating literature notes, handwriting may help you clarify your understanding of the text. <\/p>\n\n\n\n

    If you go the analog route, Ahrens recommends using A6 cards for each literature and evergreen note you create. You\u2019ll also need a place to store your notes. Luhmann used a card catalog cabinet, but something as simple as a shoebox will also work. <\/p>\n\n\n\n

    Whether you use a digital or a physical version of the slip-box itself, Ahrens urges you to keep your reference system at least partly digital<\/strong>: Even if you create your literature notes by hand, you should have their bibliographic information in a digital format because most academics and nonfiction writers draft their work on a computer. By using plugins like Zotero, you can easily collect bibliographical information with just a few clicks. Zotero also integrates with several word processing tools, like Microsoft Word, which can make tracking and editing citations within your final work much easier.<\/p>\n\n\n\n

    Why the Slip-Box System Is Superior <\/strong><\/h3>\n\n\n\n

    You\u2019ve now learned how<\/em> to use the slip-box system, but why<\/em> should you? The book How to Take Smart Notes<\/em> ends by identifying five specific features of the slip-box system:<\/p>\n\n\n\n

      \n
    1. It requires you to write at every stage of the creative process<\/a>.<\/li>\n\n\n\n
    2. It follows a bottom-up approach<\/a>.<\/li>\n\n\n\n
    3. It breaks down your writing workflow.<\/li>\n\n\n\n
    4. It provides regular feedback.<\/li>\n\n\n\n
    5. It mimics your brain.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

      What’s Dr. S\u00f6nke Ahrens’ How to Take Smart Notes about? How does the slip-box system compare to the traditional methods of note-taking? How to Take Smart Notes is an extensive guide to the best method of effectively organizing notes: the slip-box system. Ahrens goes into great detail on how to use the system to its full advantage and why it stands as the best against traditional note-taking strategies. Here’s a brief overview of the book How to Take Smart Notes by S\u00f6nke Ahrens.<\/p>\n","protected":false},"author":14,"featured_media":121121,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[40,15],"tags":[631],"class_list":["post-67614","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-books","category-education","tag-how-to-take-smart-notes","","tg-column-two"],"yoast_head":"\nHow to Take Smart Notes: Book Overview - Shortform Books<\/title>\n<meta name=\"description\" content=\"How to Take Smart Notes by S\u00f6nke Ahrens explains the slip-box system for effectively organizing notes. 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