{"id":55084,"date":"2021-12-01T07:40:23","date_gmt":"2021-12-01T11:40:23","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=55084"},"modified":"2021-12-02T19:33:44","modified_gmt":"2021-12-02T23:33:44","slug":"how-to-manage-time-efficiently","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/how-to-manage-time-efficiently\/","title":{"rendered":"Rachel Hollis: How to Manage Time More Efficiently"},"content":{"rendered":"\n

Do you ever feel like there just isn’t enough time in the day to get things done? How can you get the most out of the time that you do have?<\/p>\n\n\n\n

One of the biggest excuses for not chasing your dreams is “I don’t have time.” In her book Girl, Stop Apologizing, <\/em>Rachel Hollis explains that this isn’t a valid excuse for not working towards your goals. She has four children and still managed to build a business, become a motivational speaker, and become a bestselling author\u2014and she shares her tips.<\/p>\n\n\n\n

Here are Rachel Hollis’s five tips for how to manage your time efficiently. <\/p>\n\n\n\n\n\n\n\n

Effective Time Management<\/strong><\/h2>\n\n\n\n

In her book Girl, Stop Apologizing, <\/em>Rachel Hollis explains how to develop the skill to defeat the excuse of “not having enough time.” Hollis advocates learning how to manage your time efficiently to get the most out of it<\/strong>. She recommends you take the following five actions:<\/p>\n\n\n\n

1. List your desired outcomes rather than your to-dos. <\/strong>To-do lists make us feel good because we get a sense of satisfaction with each item we cross off. However, Hollis points out that it isn\u2019t a true indication of how much closer you are to your goal and it can be a time-waster. Instead, she recommends you write down the outcome you desire. For example, rather than writing \u201capply for five jobs,\u201d try writing \u201csecure a job interview.\u201d Your brain will find the quickest way to make that outcome happen, and you will move closer to your goal.<\/p>\n\n\n\n

(Shortform note: According to Forbes<\/em>, to-do lists and outcome lists are both valuable. Outcome lists ensure that the work you\u2019re doing is productive and moves you closer to your goal<\/a>. However, to-do lists can still be valuable, particularly when you need to list out specific steps to achieve an outcome. For example, if your outcome is \u201ccomplete chapter three of my book,\u201d you might have a to-do list<\/a> that says \u201coutline chapter,\u201d \u201cfind two references,\u201d and so on.)<\/p>\n\n\n\n

2. Constantly evaluate your efficiency.<\/strong> Hollis advises taking a look at your outcomes list and asking if there\u2019s a better or quicker way to get the result you\u2019re aiming for. This isn\u2019t to say that success comes quickly or easily, but there are often items on our list that don\u2019t need to take as much time as we believe\u2026or that don\u2019t need to be on the list at all. Evaluate whether all of the outcomes on your list are necessary or if there are any you can let go. <\/p>\n\n\n\n

(Shortform note: An area of effectiveness that isn\u2019t addressed here is quality of work. To be effective is to get a lot of bang for your buck. Said another way, you should be aiming to achieve the highest level of excellence with the least amount of effort. Every successful enterprise has a mix of quality and efficiency<\/a>, and when put together, this is effectiveness. As you work, evaluate how your speed is affecting the quality of your output.)<\/p>\n\n\n\n

3. Use whatever helps you focus.<\/strong> Your working environment will often be out of your control, especially if you\u2019re working on your dream in addition to other responsibilities and have to use whatever time and place are available. Hollis recommends finding something that you can<\/em> control that helps you work at your best, and using that consistently. For some people, this might be a cup of coffee, a certain type of music, comfortable clothing, or a scent. Whatever this is for you, she says to use it consistently when you work. When you put on that song, or take that sip of tea, your body and brain will recognize the cue and snap into work mode.<\/p>\n\n\n\n

(Shortform note: Cal Newport offers several strategies for increasing your focus to be more effective in his book, Deep Work.<\/em> One strategy that he recommends is training your \u201cfocus muscles” by allowing yourself to be bored in situations where you would normally distract yourself<\/a>. For example, if you\u2019re waiting in line at the DMV, you might naturally reach for your phone. Instead, resist the urge and allow the boredom to happen. This is great focus training for your brain because you will develop increased control and discipline over your thoughts in the same way that an athlete controls their physical movements.)<\/p>\n\n\n\n

4. Avoid the things that distract you.<\/strong> This may seem obvious, yet people often expend mental energy<\/a> trying to \u201cpower through\u201d their biggest distractions. Hollis says that a more effective technique is to avoid the distraction altogether. Set yourself up for success<\/a>. For example, if noise is a distraction for you, don\u2019t try to work in a coffee shop.<\/p>\n\n\n\n

(Shortform note: In Deep Work, <\/em>Newport points out that our tools of productivity often become distractions instead<\/a>. For example, if part of your work includes promoting yourself on social media, you might find yourself scrolling through social media every time you log in to work. While it seems harmless, a minute here and there adds up over the course of a day. One solution is to set aside \u201cactive hours\u201d and \u201cnon-active hours\u201d for use on social media<\/a>. For example, you might check in with Instagram twice a day at designated times.)<\/p>\n\n\n\n

5. Be willing to adjust your course.<\/strong> Hollis recommends checking in with yourself once a week. Ask yourself if you\u2019re on track, and if you aren\u2019t, then adjust your plans. Stay steadfast in your \u201cwhy\u201d but be flexible in your \u201chow.\u201d<\/p>\n\n\n\n

(Shortform note: Flexibility is an important tool of efficiency<\/a> because if you allow yourself to shift gears from time to time, you might discover quicker ways to get to your end goal. For example, let\u2019s say your desired outcome is to get a new job and you schedule some job search activities throughout the week. On Monday, a friend calls and tells you about a job fair with some promising leads. If you allow yourself to adjust course and go to the job fair instead of your previously scheduled activity, you might arrive at your outcome sooner than intended.)<\/p>\n\n\n\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

Do you ever feel like there just isn’t enough time in the day to get things done? How can you get the most out of the time that you do have? One of the biggest excuses for not chasing your dreams is “I don’t have time.” In her book Girl, Stop Apologizing, Rachel Hollis explains that this isn’t a valid excuse for not working towards your goals. She has four children and still managed to build a business, become a motivational speaker, and become a bestselling author\u2014and she shares her tips. 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