{"id":144591,"date":"2025-06-13T10:02:25","date_gmt":"2025-06-13T14:02:25","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=144591"},"modified":"2025-06-16T10:42:18","modified_gmt":"2025-06-16T14:42:18","slug":"writing-structure","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/writing-structure\/","title":{"rendered":"3 Tips for Choosing a Writing Structure to Fit Your Message"},"content":{"rendered":"\n<p>Do you want to know how to structure a message effectively? How should you organize your ideas?<\/p>\n\n\n\n<p>If you&#8217;re writing a message or campaign, it&#8217;s important to structure your writing in a way that will get your point across clearly. In their book <em>Writing for Busy Readers, <\/em>Rogers and Lasky-Fink share three tips for how to do so.<\/p>\n\n\n\n<p>Below, we&#8217;ll go over each tip in detail.<\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-choosing-a-writing-structure\"><strong>Choosing a Writing Structure<\/strong><\/h2>\n\n\n\n<p>Once you have your goal in mind and know how to frame your message so that it resonates with readers, you can write purposefully. But Rogers and Lasky-Fink explain that to achieve <a href=\"https:\/\/www.shortform.com\/blog\/your-life-purpose\/\">your purpose<\/a>, you must also structure your message in a way that\u2019s easy to follow. <strong>A clear structure guides readers through your points logically and helps them retain the most important information. <\/strong>Without a <a href=\"https:\/\/www.shortform.com\/blog\/clear-writing\/\">clear writing<\/a> structure, you risk your big takeaways getting lost or overlooked.<\/p>\n\n\n\n<p>(Shortform note: Which structure you should use is highly context-dependent. For example, journalists commonly use an \u201c<a href=\"https:\/\/owl.purdue.edu\/owl\/subject_specific_writing\/journalism_and_journalistic_writing\/the_inverted_pyramid.html\" target=\"_blank\" rel=\"noreferrer noopener\">inverted pyramid<\/a>\u201d structure that puts the most important information at the top, followed by supporting details. <a href=\"https:\/\/consultport.com\/succeed-as-consultant\/how-to-nail-top-down-communication\/\" target=\"_blank\" rel=\"noreferrer noopener\">Workplace communications<\/a> often use a similar structure, leading with the key message and then offering additional context. For persuasive writing, however, it\u2019s often more effective to <a href=\"https:\/\/www.hamilton.edu\/academics\/centers\/writing\/writing-resources\/persuasive-essays\" target=\"_blank\" rel=\"noreferrer noopener\">build your case gradually<\/a>, leading readers through background, evidence, and analysis before delivering your conclusion. Chronological structures may work best when storytelling is key, such as in <a href=\"https:\/\/online.uwa.edu\/news\/brand-narrative-storytelling\/\" target=\"_blank\" rel=\"noreferrer noopener\">narrative marketing<\/a>.)<\/p>\n\n\n\n<p>Here are three tips Rogers and Lasky-Fink offer for structuring your message effectively:<\/p>\n\n\n\n<p><strong>Tip #1: <a href=\"https:\/\/www.shortform.com\/blog\/grab-attention\/\">Draw attention<\/a> to the big takeaway. <\/strong>Make sure readers know your <a href=\"https:\/\/www.shortform.com\/blog\/core-message\/\">main point<\/a> early on by using visual cues (like bold text) or explicitly stating it at the beginning. For instance, instead of placing the takeaway at the end of your message, lead with it: \u201cThe new policy will improve efficiency by 20%.\u201d This is more effective because readers don\u2019t always make it to the end of a piece of content.<\/p>\n\n\n\n<p>(Shortform note: You can also draw attention to your big takeaway in <a href=\"https:\/\/lsa.umich.edu\/sweetland\/undergraduates\/writing-guides\/how-do-i-write-a-great-title-.html\" target=\"_blank\" rel=\"noreferrer noopener\">the title of your content<\/a>. Most pieces of writing have a title or something similar\u2014for example, emails have subject lines and articles have headlines. A clear, attention-grabbing title such as \u201cNew Policy Will Increase Efficiency by 20%\u201d ensures that your key message is immediately apparent. This technique helps engage readers from the moment your content enters their awareness.)<\/p>\n\n\n\n<p><strong>Tip #2: Organize your ideas by relevance. <\/strong>Group similar ideas together to create flow and avoid confusion. For example, when writing a report, keep all details about the problem in one section and your proposed solutions in another, rather than mixing them together. This helps readers follow your thought process and see how each piece of information connects to your main point.<\/p>\n\n\n\n<p><strong>Tip #3: Use headings liberally. <\/strong>Headings help readers quickly navigate your writing and find what\u2019s most relevant to them. For instance, if you send out an email that recaps your team\u2019s latest meeting, you might include headings like \u201cOverview,\u201d \u201cKey Decisions,\u201d and \u201cNext Steps\u201d to help readers easily scan the email and focus on the sections that matter most to them.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>How to Organize Your Ideas<\/strong><br><br>As you organize your ideas, stick to <a href=\"https:\/\/owl.purdue.edu\/owl\/general_writing\/academic_writing\/paragraphs_and_paragraphing\/index.html\" target=\"_blank\" rel=\"noreferrer noopener\">one idea per paragraph<\/a>. The first sentence of your paragraph should be a topic sentence\u2014one that clearly expresses the paragraph\u2019s main idea. Each sentence that follows should support, explain, or expand on that main idea. If you find yourself introducing a new idea mid-paragraph, that\u2019s a cue to start a new one. Use a transition at the start of the next paragraph to show how one idea leads to the next.\u00a0<br><br>Writing experts say this approach to organizing your ideas not only improves clarity but also makes your writing easier to skim, especially for busy readers. But what if you can\u2019t fully explain an idea in one paragraph?\u00a0<br><br>In these cases, dividing your content into sections may be helpful. This is where headings come into play. Headings act like signposts that signal twists or turns in the flow of your writing. They tell the reader what to expect next, which makes it easier for them to follow your logic. Here are three <a href=\"https:\/\/www.fsb.miamioh.edu\/fsb\/content\/programs\/howe-writing-initiative\/HWI-handout-headings.html\" target=\"_blank\" rel=\"noreferrer noopener\">tips for writing effective headings<\/a>:<br><br><strong>Aim for clarity:<\/strong> Creative or witty headings are fun, but it\u2019s more important that your reader can quickly understand what each section is about. For example, \u201cChallenges of Remote Work\u201d is more useful than \u201cThe New Normal: Work From Home Woes.\u201d<br><br><strong>Choose action-oriented verbs: <\/strong>Use strong verbs that clearly convey the focus of the section. For example, \u201cImproving Team Collaboration\u201d is more informative than just \u201cTeam Collaboration.\u201d<br><br><strong>Use parallel structure: <\/strong>Keep the format of your headings consistent to show how each section relates to the others. For example, if you\u2019re writing about a step-by-step process, you might use headings like, \u201cStep 1: Action 1\u201d and \u201cStep 2: Action 2.\u201d<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Do you want to know how to structure a message effectively? How should you organize your ideas? If you&#8217;re writing a message or campaign, it&#8217;s important to structure your writing in a way that will get your point across clearly. In their book Writing for Busy Readers, Rogers and Lasky-Fink share three tips for how to do so. Below, we&#8217;ll go over each tip in detail.<\/p>\n","protected":false},"author":8,"featured_media":144618,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[34],"tags":[1788],"class_list":["post-144591","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication","tag-writing-for-busy-readers","","tg-column-two"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.3 (Yoast SEO v24.3) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>3 Tips for Choosing a Writing Structure to Fit Your Message - Shortform Books<\/title>\n<meta name=\"description\" content=\"If you&#039;re writing a message, it&#039;s important to structure your writing in a way that will get your point across. Here are three tips.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.shortform.com\/blog\/writing-structure\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"3 Tips for Choosing a Writing Structure to Fit Your Message\" \/>\n<meta property=\"og:description\" content=\"If you&#039;re writing a message, it&#039;s important to structure your writing in a way that will get your point across. Here are three tips.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.shortform.com\/blog\/writing-structure\/\" \/>\n<meta property=\"og:site_name\" content=\"Shortform Books\" \/>\n<meta property=\"article:published_time\" content=\"2025-06-13T14:02:25+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-06-16T14:42:18+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/s3.amazonaws.com\/wordpress.shortform.com\/blog\/wp-content\/uploads\/2025\/06\/hand-stacking-colored-blocks.webp\" \/>\n\t<meta property=\"og:image:width\" content=\"1368\" \/>\n\t<meta property=\"og:image:height\" content=\"766\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/webp\" \/>\n<meta name=\"author\" content=\"Hannah Aster\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Hannah Aster\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.shortform.com\/blog\/writing-structure\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.shortform.com\/blog\/writing-structure\/\"},\"author\":{\"name\":\"Hannah Aster\",\"@id\":\"https:\/\/www.shortform.com\/blog\/#\/schema\/person\/f39f52830e4f7039a16e45d12354542f\"},\"headline\":\"3 Tips for Choosing a Writing Structure to Fit Your Message\",\"datePublished\":\"2025-06-13T14:02:25+00:00\",\"dateModified\":\"2025-06-16T14:42:18+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.shortform.com\/blog\/writing-structure\/\"},\"wordCount\":818,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.shortform.com\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.shortform.com\/blog\/writing-structure\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.shortform.com\/blog\/wp-content\/uploads\/2025\/06\/hand-stacking-colored-blocks.webp\",\"keywords\":[\"Writing for Busy Readers\"],\"articleSection\":[\"Communication\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.shortform.com\/blog\/writing-structure\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.shortform.com\/blog\/writing-structure\/\",\"url\":\"https:\/\/www.shortform.com\/blog\/writing-structure\/\",\"name\":\"3 Tips for Choosing a Writing Structure to Fit Your Message - Shortform Books\",\"isPartOf\":{\"@id\":\"https:\/\/www.shortform.com\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.shortform.com\/blog\/writing-structure\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.shortform.com\/blog\/writing-structure\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.shortform.com\/blog\/wp-content\/uploads\/2025\/06\/hand-stacking-colored-blocks.webp\",\"datePublished\":\"2025-06-13T14:02:25+00:00\",\"dateModified\":\"2025-06-16T14:42:18+00:00\",\"description\":\"If you're writing a message, it's important to structure your writing in a way that will get your point across. 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