{"id":143084,"date":"2025-04-07T10:29:22","date_gmt":"2025-04-07T14:29:22","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=143084"},"modified":"2025-04-10T11:00:30","modified_gmt":"2025-04-10T15:00:30","slug":"importance-of-a-routine","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/importance-of-a-routine\/","title":{"rendered":"The Importance of a Routine (The Secret to Productivity)"},"content":{"rendered":"\n

How can a routine help you be more productive<\/a>? Why is mechanical attention important for those who get easily overwhelmed?<\/p>\n\n\n\n

The difference between Gloria Mark\u2019s views on attention and those of traditional productivity experts is her emphasis on the value of mechanical attention. Mark’s book, Attention Span<\/em>, shows that routine tasks<\/a> requiring only mechanical attention are key to bolstering your mental reserves and, by extension, your productivity.<\/p>\n\n\n\n

Below, we’ll look at the importance of a routine<\/a> in your daily life.<\/p>\n\n\n\n\n\n\n\n

The Power of Routine<\/strong><\/h2>\n\n\n\n

Mark describes mechanical attention as the mental state that occurs when what we\u2019re doing is engrossing but easy, as when doing routine work such as data entry, collating files, or checking inventory. This attention state also occurs when performing \u201cmindless\u201d activities like checking social media or rewatching your favorite movies. Mark says that mechanical attention relieves stress and provides quicker rewards than tasks requiring intense concentration, and also that doing routine work makes more challenging tasks easier to tackle. That’s the importance of a routine, according to Mark.<\/p>\n\n\n\n

(Shortform note: Routine tasks do more than just provide a mental boost\u2014they also help you build momentum<\/a> toward greater things. In The Compound Effect<\/em><\/a>, Darren Hardy explains that daily, weekly, and monthly routines reinforce any goal-directed habits you\u2019ve created<\/a>, such as athletic training or energizing yourself to do creative work. Hardy says that if your schedule is subject to change, the best time to engage in your personal routines is at the beginning and end of each day. Routines of preparation in the morning and reflection in the evening can maintain your momentum<\/a> and refuel your mind in exactly the way Mark describes.)<\/p>\n\n\n\n

The conventional wisdom among productivity experts is that people are happiest and most productive if they can achieve the deep immersion state of focused attention, commonly referred to as \u201cflow.\u201d However, Mark\u2019s research seems to contradict this: She found that people are most content when performing routine, undemanding tasks<\/strong> like digitizing documents, scrolling through the news, or cooking a recipe they know by heart. Mark points out that focused concentration on a challenging task, such as writing a grant or crafting a presentation, is correlated with higher levels of stress. Also, routine work uses up less mental energy<\/a> and provides quicker\u2014if less significant\u2014rewards.<\/p>\n\n\n\n

(Shortform note: Routine tasks may provide mental relief, as Mark suggests, but leaning on them too heavily presents other problems. Consistently avoiding challenging tasks in your career or your personal life may lead to stagnation and monotony<\/a>. Furthermore, in a rapidly changing world, relying too heavily on routine tasks may leave you ill-prepared to adapt to new situations or technologies<\/a>. While routines play a crucial role in maintaining your mental health, it\u2019s also healthy to break them now and then<\/a>.)<\/p>\n\n\n\n

Use Routine to Recharge<\/h3>\n\n\n\n

While Mark doesn\u2019t argue against <\/em>concentrating on challenging tasks, she suggests that incorporating routine work in your schedule gives your brain a means to recuperate.<\/strong> Completing routine tasks can give you a much-needed positive boost and even enhance creativity. For example, if you\u2019re stuck on a problem, you might redirect your attention by doing something more mundane and then stumble upon a solution to your problem when you\u2019re not thinking about it. However, Mark cautions against letting yourself slide into a non-stop routine to the exclusion of more important projects. Getting into a rewarding state of \u201cflow\u201d may not always be achievable, but concentrated attention is vital to accomplishing meaningful goals<\/a>.<\/p>\n\n\n\n

Mental Wandering and Flowing<\/strong>

In A Mind for Numbers<\/em><\/a>, Barbara Oakley provides a different angle on Mark\u2019s categories of concentration and mechanical attention. Oakley describes them as focused-mode thinking<\/em>\u2014<\/a>in which you\u2019re consciously focused on a problem\u2014and diffuse-mode thinking<\/em><\/a>, in which you let your mind wander<\/a> while your subconscious tries to solve a problem. Diffuse-mode thinking can let you see the big picture<\/a> beyond the confines of the focused mode<\/a> (for instance, it may become clear that you\u2019ve defined a problem too narrowly). While you can switch between modes, diffuse-mode mind-wandering only works on information leftover from focused-mode thinking<\/a>. Therefore, Oakley recommends that you always refocus on a given challenge before letting it rest for too long<\/a>. 

The \u201cflow\u201d state that Mark says isn\u2019t realistic was first identified by Mihaly Csikszentmihalyi. In Flow<\/em><\/a>, he explains that meaningful, engaging experiences of deeply focused concentration occur when you engage in challenging activities that match and test your skills. These experiences are prized because they boost your confidence and enjoyment of life. However, Csikszentmihalyi writes that achieving flow at work<\/a> on a regular basis requires either adapting the nature of your work to create more flow-inducing opportunities or changing careers entirely. According to Mark, neither of these is a reasonable option for most people.<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"

How can a routine help you be more productive? Why is mechanical attention important for those who get easily overwhelmed? The difference between Gloria Mark\u2019s views on attention and those of traditional productivity experts is her emphasis on the value of mechanical attention. Mark’s book, Attention Span, shows that routine tasks requiring only mechanical attention are key to bolstering your mental reserves and, by extension, your productivity. Below, we’ll look at the importance of a routine in your daily life.<\/p>\n","protected":false},"author":14,"featured_media":143154,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[42,43],"tags":[1765],"class_list":["post-143084","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-motivation","category-self-improvement","tag-attention-span","","tg-column-two"],"yoast_head":"\nThe Importance of a Routine (The Secret to Productivity) - Shortform Books<\/title>\n<meta name=\"description\" content=\"Routines do more than get work done. They also help you alleviate stress while staying busy. 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