{"id":117337,"date":"2023-10-31T23:01:00","date_gmt":"2023-11-01T03:01:00","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=117337"},"modified":"2023-11-08T11:19:30","modified_gmt":"2023-11-08T15:19:30","slug":"how-to-be-more-efficient-at-work","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/how-to-be-more-efficient-at-work\/","title":{"rendered":"How to Be More Efficient at Work: 3 Ways to Use Time Wisely"},"content":{"rendered":"\n

If you could get more work done in less time, how would you spend the time you free up? What if you took breaks only when you needed to and not just when you wanted to?<\/p>\n\n\n\n

Grace Beverley asserts that productive work leaves you with more time for self-care<\/a>, and self-care boosts your productivity by energizing you. She shares three ways to improve your efficiency: use the Eisenhower Method<\/a>, engage in deep work, and take a break when you truly need to.<\/p>\n\n\n\n

Read more to learn how to be more efficient at work with Beverley’s tips.<\/p>\n\n\n\n\n\n\n\n

How to Be More Efficient at Work<\/h2>\n\n\n\n

Making time for self-care is possible only if you use your work time productively. When you work effectively and efficiently, you can work fewer hours, leaving more time for self-care.<\/p>\n\n\n\n

(Shortform note: Beverley\u2019s assertion that you can make time for more self-care by working productively applies only to a subset of workers\u2014those who have control over how many<\/em> hours they work, such as CEOs and some freelance workers. Celeste Headlee points out in Do Nothing<\/em><\/a> that some workers don\u2019t have the luxury of choosing to work less. For example, those required to work a minimum of eight hours a day and those who need to work overtime to make ends meet may be unable to increase their self-care time by following Beverley\u2019s tips.)<\/p>\n\n\n\n

Let\u2019s explore Beverley\u2019s advice for how to be more efficient at work.<\/p>\n\n\n\n

#1: Ditch the To-Do List for the Eisenhower Method<\/h3>\n\n\n\n

A conventional to-do list<\/a> includes a lineup of tasks you must complete, whether they\u2019re in order of importance or not. Beverley argues that to-do lists aren\u2019t conducive to productivity because they fail to prioritize<\/em> tasks. <\/strong>For instance, they might place unimportant tasks or tasks with far-off deadlines higher on the list than tasks that are important and time-sensitive. As a result, you waste your time on unimportant tasks and work more hours than you need to.<\/p>\n\n\n\n

Beverley recommends the Eisenhower Method (EM) as a replacement for the traditional to-do list. The EM has you assess how crucial and pressing your tasks are so you can decide which to prioritize, which to delegate to others, and which to skip. <\/strong>Crucial tasks <\/em>are important to complete at some point to achieve your long-term goals, while pressing tasks<\/em> have upcoming deadlines. To implement the EM, follow these four steps.<\/p>\n\n\n\n

First, complete crucial and<\/em> pressing tasks. <\/strong>For example, if you\u2019re a journalist, work first on a labor-intensive article with an impending deadline.<\/p>\n\n\n\n

Second, complete tasks<\/a> that are crucial but not pressing. <\/strong>For instance, work on a large article that\u2019s due in several weeks.<\/p>\n\n\n\n

Third, assign unimportant but pressing tasks to others. <\/strong>This will prevent you from working extra hours to complete these tasks. For example, if you\u2019ll be leaving for vacation soon and it would be nice (both not necessary) to put an automatic vacation responder on your email, ask your assistant to draft it and set it up.<\/p>\n\n\n\n

Finally, <\/strong>skip tasks that are both unimportant and not pressing\u2014doing so will cut down on how many hours you have to work, leaving more time for self-care.<\/p>\n\n\n\n

#2: Engage in Deep Work<\/h3>\n\n\n\n

Once you\u2019ve determined what tasks you must complete and in what order, ensure you work efficiently and effectively on those tasks by doing deep work<\/em>. <\/strong>Beverley explains that, according to Cal Newport (Deep Work<\/em><\/a>), who wrote a book about this concept, deep work is devoting focused, uninterrupted attention to a cognitively demanding task. <\/p>\n\n\n\n

(Shortform note: Deep work might not only<\/em> boost your productivity: Newport says this type of work brings you happiness and fulfillment<\/a>. He explains that when you\u2019re doing deep work, you\u2019re most capable of tackling your trickiest problems (the ones that are most cognitively demanding). Because these problems often yield the largest rewards, deep work is often more rewarding than its opposite\u2014shallow work.)<\/p>\n\n\n\n

To engage in deep work, Beverley advises building long periods of work time into your schedule. <\/strong>She says it\u2019s easier to engage in deep work when you focus for blocks of one to one and a half hours, with breaks in between.<\/p>\n\n\n\n

(Shortform note: Newport explains in Deep Work<\/em><\/a> <\/em>that if you\u2019re new to this type of work, you should begin with hour-long blocks of deep work<\/a> separated by breaks. Then work up to larger durations of deep work by training your brain to focus<\/a> for longer and longer periods. One way to train your brain is to build your stamina for boredom during everyday idle moments. For example, while waiting in line, resist the urge to find a source of entertainment on your phone. Increasing your tolerance for boredom boosts your ability to focus, Newport says.)<\/p>\n\n\n\n

#3: Know When To Scrap Your Plans<\/h3>\n\n\n\n

While it\u2019s valuable to build schedules and routines that support flow, prioritization, and deep work, Beverley provides the caveat that it\u2019s important to recognize when your brain and body are simply incapable of productivity. <\/strong>These aren\u2019t situations where you stop working simply because you want<\/em> to\u2014they\u2019re situations when you need <\/em>to stop working because you\u2019re physically and\/or mentally incapable of working productively (or even at all). For example, perhaps your partner suddenly broke up with you and you\u2019re too sad and exhausted to work. <\/p>\n\n\n\n

(Shortform note: Taking a break from working when you want<\/em> to but don\u2019t need<\/em> to is an example of what psychologists call self-coddling. <\/em>This is when you stay in your comfort zone, such as by avoiding work<\/a>, even when it would benefit you to push yourself<\/a>. According to one psychologist, self-coddling provides short-term<\/em> relief<\/a>, but it\u2019s soon followed by negative feelings about yourself (such as the feeling of being stuck). By contrast, genuine self-care provides a long-term<\/em> benefit: After you engage in it, you feel better about yourself, and this feeling lasts.)<\/p>\n\n\n\n

In cases when you need<\/em> to stop working or take a long break, Beverley urges you to be kind to yourself<\/a>. <\/strong>Don\u2019t shame yourself for being less capable than usual and needing to engage in necessary self-care.<\/p>\n\n\n\n

(Shortform note: According to educational psychology professor and researcher Kristin Neff, being kind to yourself and refraining from self-shaming are elements of self-compassion<\/em><\/a>\u2014the practice of showing yourself the same care for your failures and pain as you\u2019d show a loved one<\/a>. Neff says that practicing self-compassion<\/a> allows you to thoughtfully respond to challenges you face, expands your ability to empathize with others, and helps you appreciate positive things about yourself and others. In addition to being kind to yourself, you can practice self-compassion<\/a> by 1) recognizing that suffering is a universal experience that connects you to others and 2) seeing your suffering just as it is\u2014in other words, neither diminishing nor exaggerating it.)<\/p>\n","protected":false},"excerpt":{"rendered":"

If you could get more work done in less time, how would you spend the time you free up? What if you took breaks only when you needed to and not just when you wanted to? Grace Beverley asserts that productive work leaves you with more time for self-care, and self-care boosts your productivity by energizing you. She shares three ways to improve your efficiency: use the Eisenhower Method, engage in deep work, and take a break when you truly need to. Read more to learn how to be more efficient at work with Beverley’s tips.<\/p>\n","protected":false},"author":9,"featured_media":78308,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[43,30],"tags":[1323],"class_list":["post-117337","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-self-improvement","category-work","tag-working-hard-hardly-working","","tg-column-two"],"yoast_head":"\nHow to Be More Efficient at Work: 3 Ways to Use Time Wisely - Shortform Books<\/title>\n<meta name=\"description\" content=\"When you work effectively and efficiently, you can free up time for self-care. 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