{"id":113851,"date":"2023-09-30T10:32:00","date_gmt":"2023-09-30T14:32:00","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=113851"},"modified":"2023-10-03T11:08:24","modified_gmt":"2023-10-03T15:08:24","slug":"how-to-build-an-effective-team-3","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/how-to-build-an-effective-team-3\/","title":{"rendered":"How to Build an Effective Team: 4 Steps for Managers"},"content":{"rendered":"\n

Do your employees struggle when working together? How can you build an effective team<\/a>?<\/p>\n\n\n\n

The First-Time Manager<\/em> by Jim McCormick argues that the most important task of a manager is recruiting and maintaining a team of strong and effective individuals. He discusses how to hire and train<\/a> the right people<\/a>, evaluate their performance and give feedback, and empower your team<\/a> to take initiative.<\/p>\n\n\n\n

Keep reading to learn how to build an effective team<\/a>.<\/p>\n\n\n\n\n\n\n\n

1. Hire New Employees<\/strong><\/h2>\n\n\n\n

First, to learn how to build an effective team<\/a>, you must hire the right people<\/a> and train them to succeed in their roles.<\/strong> Bad hiring decisions can cost you time and money, while hiring the right person<\/a> can add immense value to your team. Let\u2019s look at some tips for identifying, selecting, and training the right candidates.<\/p>\n\n\n\n

Identify and Interview Prospective Employees<\/h3>\n\n\n\n

To attract the right candidates, write a clear and effective job description<\/a>. McCormick suggests that it cover three types of requirements: First, specify the knowledge and technical skills required for the job. Second, explain the behavioral qualities you\u2019re looking for, such as being punctual. Third, lay out interpersonal requirements important for the job, such as accepting feedback<\/a> positively.<\/p>\n\n\n\n

Once you have prospective candidates to interview, McCormicks recommends you prioritize attitude over qualifications. He argues that an employee with a good attitude is more valuable than a better-qualified employee with a bad attitude. When interviewing your candidate, ask questions assessing attitude\u2014for example, \u201cWhat\u2019s your ideal workday like?\u201d Specifically, you should look for traits like commitment and good judgment<\/a> as opposed to interest in social activities or holidays.<\/p>\n\n\n\n

Train New Hires<\/h3>\n\n\n\n

Once you\u2019ve selected a candidate, the next step is to train them to perform well in their role. McCormick suggests you find a good trainer<\/strong> to effectively train new hires. This should be someone who can clearly explain each responsibility and break down the job into smaller pieces so that the new hire doesn\u2019t get overwhelmed. McCormick cautions against assigning a person who\u2019s leaving or was recently fired from the role to train new employees<\/a> because they won\u2019t provide quality training. Once you have a trainer in mind, meet with them and discuss a training plan.<\/p>\n\n\n\n

Next, spend the first day helping the new hire familiarize themselves with their new work environment. Take this time to clearly communicate your expectations<\/strong>\u2014for instance, that you value attitude and continuous improvement. Provide them with support so that they can meet your standards and don\u2019t expect perfection from them\u2014this will prevent them from feeling overwhelmed<\/a>.<\/p>\n\n\n\n

2. Manage Your Team\u2019s Performance<\/strong><\/h2>\n\n\n\n

To build a strong team, manage your employees\u2019 performance by providing regular feedback, conducting periodic performance reviews, and enforcing discipline when appropriate.<\/strong> These techniques will help you enhance their overall productivity while helping them improve their skills and achieve their goals.<\/p>\n\n\n\n

Give Regular Feedback<\/h3>\n\n\n\n

According to McCormick, a good manager makes sure their employees know how well they\u2019re performing by providing feedback<\/a> on a regular, ongoing basis<\/strong>. There are two types of feedback<\/a> you can give: praise to encourage positive behavior and constructive criticism to help someone improve their behavior or performance.<\/p>\n\n\n\n

When giving praise, describe in detail the work or behavior you\u2019re praising. This helps people understand what behaviors you\u2019re looking for and makes them more likely to behave similarly in the future. Also, describe the positive outcome that resulted from their actions because people enjoy feeling like they\u2019re contributing to something greater.<\/p>\n\n\n\n

When giving constructive criticism, McCormick recommends you focus on addressing the behavior and not judging the person, which degrades people\u2019s confidence and performance. Treat the behavior as a misunderstanding, ask for their input instead of doing all the talking, and give this criticism in private, such as in your office, so people feel less embarrassed.<\/p>\n\n\n\n

Conduct Performance Reviews<\/h3>\n\n\n\n

In addition to having informal feedback conversations<\/a>, McCormick advises that you also conduct formal performance reviews once or twice a year<\/strong> to improve your team\u2019s performance. <\/strong>These are periodic evaluations of each employee\u2019s work that let them know how well they\u2019re meeting expectations and how they can improve. According to McCormick, employees often want more feedback than many managers may assume.<\/p>\n\n\n\n

McCormick adds that you should be fair, honest, and objective when conducting performance reviews. Avoid rating every team member as satisfactory or above. This may be tempting to do, but giving inaccurate ratings deprives employees of the opportunity to grow and improve.<\/p>\n\n\n\n

Resolve Work Problems and Enforce Discipline<\/h3>\n\n\n\n

You\u2019ll also need to know how to resolve work problems and take disciplinary actions when appropriate.<\/strong> This ensures your team maintains high standards and people are fairly rewarded for their efforts.<\/p>\n\n\n\n

If you experience behavioral or performance problems with an employee, McCormick suggests you create a performance improvement plan. You can make one by dividing a sheet of paper into three sections\u2014strengths, areas of improvement, and goals. Then, work with your employee to fill out each section and decide on a time frame for the goals.<\/p>\n\n\n\n

You may need to occasionally dismiss an employee. Before you fire a worker, McCormick suggests you consider all possible alternatives, such as giving them additional training. However, while firing people can be hard, it\u2019s often beneficial for the employee\u2014they\u2019ll likely be thankful to be in a position that better suits their strengths. Before dismissing someone, McCormick suggests you check that you have their performance or behavior documented to avoid potential lawsuits.<\/p>\n\n\n\n

3. Empower Your Team to Innovate and Take Initiative<\/strong><\/h2>\n\n\n\n

McCormick writes that you can nurture a high-performing team by empowering your employees<\/a> to be innovative<\/a> and to make independent decisions.<\/strong> He explains that technology has made centralized decision-making<\/a> outdated and ineffective. As a result, teams that can operate with self-efficacy will be better able to keep up with the fast pace of business.<\/p>\n\n\n\n

Know What Kind of Support Your Employees Need<\/h3>\n\n\n\n

To empower your team members, first figure out what kind of support they need from you. Different employees need different amounts of control and encouragement from you to function at their best. <\/strong>Assess the support your employees need based on two things: motivation and skill level.<\/p>\n\n\n\n

First, evaluate how much motivation your employee has. This helps you determine how much encouragement they need from you. A highly motivated employee needs little encouragement while an unmotivated employee needs a lot of encouragement.<\/p>\n\n\n\n

Second, assess the level of their knowledge and skills. This helps you determine how much oversight and control you should exercise\u2014for example, how detailed your instructions should be or how often you should check in on their work. The more knowledgeable and skilled an employee is, the less control they require to perform well.<\/p>\n\n\n\n

Build Your Team\u2019s Confidence<\/h3>\n\n\n\n

McCormick writes that you can also empower your team by finding ways to boost their confidence <\/strong>so they feel capable of taking initiative and making decisions on their own.<\/p>\n\n\n\n

One way to boost your team\u2019s confidence is to provide them with little victories. You can do this by first assigning tasks that are relatively easy and within their capabilities. That way, they can achieve good results and feel more confident about their skills and their work.<\/p>\n\n\n\n

Another way to increase your team\u2019s confidence is to encourage employees to make decisions on their own. To do this, react to mistakes productively and don\u2019t expect perfect decisions. People who fear making the wrong decision won\u2019t make any at all, and if you harshly criticize those who do take initiative, you\u2019ll only discourage them from trying. If someone makes a flawed decision, review the situation, discuss what could be done better next time, and thank them for taking the initiative.<\/p>\n\n\n\n

4. Motivate Your Employees<\/h2>\n\n\n\n

To run an empowered team<\/a>, you also need to keep your employees motivated. <\/strong>To do this, figure out what drives them individually\u2014what keeps them engaged in their work and pushes them to perform well. McCormick recommends several ways to motivate your employees:<\/p>\n\n\n\n

Method #1: Align individual and company goals.<\/strong> Motivation varies from person to person, so McCormick recommends getting to know your employees\u2019 goals, whether they\u2019re interested in learning a new skill or networking with more people. To inspire them to do their best work, try to match their goals with those of the company\u2014for instance, if they want to learn a particular skill, offer them training or mentorship opportunities.<\/p>\n\n\n\n

Method #2: Share positive outcomes. <\/strong>People enjoy contributing to something bigger than themselves. Showing how their efforts contribute to a positive outcome gives their work more meaning and motivates them to work hard.<\/p>\n\n\n\n

Method #3: Give rewards.<\/strong> Rewards show people that their performance and efforts matter and are therefore a great motivator for employees. You should not only reward successful endeavors, McCormick writes, but also thoughtful and well-executed ones that don\u2019t succeed. This encourages people to take innovative risks instead of playing it safe to avoid failure.<\/p>\n","protected":false},"excerpt":{"rendered":"

Do your employees struggle when working together? How can you build an effective team? The First-Time Manager by Jim McCormick argues that the most important task of a manager is recruiting and maintaining a team of strong and effective individuals. He discusses how to hire and train the right people, evaluate their performance and give feedback, and empower your team to take initiative. Keep reading to learn how to build an effective team.<\/p>\n","protected":false},"author":14,"featured_media":91593,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[45,14],"tags":[1273],"class_list":["post-113851","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-management","tag-the-first-time-manager","","tg-column-two"],"yoast_head":"\nHow to Build an Effective Team: 4 Steps for Managers - Shortform Books<\/title>\n<meta name=\"description\" content=\"Without a strong team, your company won't succeed like it should. 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