{"id":112870,"date":"2023-09-11T16:35:00","date_gmt":"2023-09-11T20:35:00","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=112870"},"modified":"2023-09-13T09:18:32","modified_gmt":"2023-09-13T13:18:32","slug":"conflict-in-teams","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/conflict-in-teams\/","title":{"rendered":"Mastering Conflict in Teams: How to Overcome Dysfunction #2"},"content":{"rendered":"\n<p>Do your team members know <a href=\"https:\/\/www.shortform.com\/blog\/how-to-disagree-crucial-conversations\/\">how to handle disagreements<\/a> in a constructive way? Or, do they let conflict build up until it explodes?<\/p>\n\n\n\n<p>In <em>Overcoming the Five Dysfunctions of a Team<\/em>, renowned business consultant Patrick Lencioni says that, once you&#8217;ve tackled Dysfunction #1 (the absence of trust), you can take on Dysfunction #2: a <a href=\"https:\/\/www.shortform.com\/blog\/fear-of-conflict-in-a-team-five-dysfunctions\/\">fear of conflict<\/a>. When it&#8217;s managed well, conflict is healthy for teams.<\/p>\n\n\n\n<p>Continue reading to learn Lencioni&#8217;s advice for mastering conflict in teams.<\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-mastering-conflict-in-teams\">Mastering Conflict in Teams<\/h2>\n\n\n\n<p>Once your team trusts each other, they\u2019ll be ready to start working through Lencioni\u2019s second team dysfunction: a fear of conflict. In other words, now that your team members trust each other to act in good faith, you can teach them how to disagree with each other respectfully and productively.<\/p>\n\n\n\n<p>(Shortform note: As Lencioni says, trust is crucial for mastering conflict because your team members need to understand that their teammates always have good intentions, even when arguments get heated. In <a href=\"https:\/\/shortform.com\/app\/book\/difficult-conversations\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Difficult Conversations<\/em><\/a><em>, <\/em>the authors describe a skill that supports this understanding: <a href=\"https:\/\/shortform.com\/app\/book\/difficult-conversations#separate-intention-from-impact\" target=\"_blank\" rel=\"noreferrer noopener\">separating intent from impact<\/a>. Team members should recognize that their teammates didn\u2019t <em>mean <\/em>to make them feel hurt or uncomfortable, even if they ended up feeling that way. This is especially crucial because people often subconsciously associate <em>bad intentions <\/em>with <em>bad people<\/em>, and they\u2019re far less willing to cooperate with someone whom they view as a bad person.)<\/p>\n\n\n\n<p>Lencioni notes that, ideally, disagreements get a lot of different ideas out in the open so your team can thoroughly discuss them and choose the best option. <strong>That\u2019s why mastering conflict in teams is crucial.<\/strong><\/p>\n\n\n\n<p>(Shortform note: Fostering productive healthy conflict arguably starts with carefully selecting <a href=\"https:\/\/medium.com\/age-of-awareness\/disagreements-can-lead-to-better-decisions-cf641ce6d2e1\" target=\"_blank\" rel=\"noreferrer noopener\">who\u2019s on the team in the first place<\/a>. If you\u2019re able to choose who\u2019s on your team, try to include people from as many different backgrounds as possible. The more diversity your team members have in their upbringings, career paths, and skill sets, the wider range of perspectives they\u2019ll bring to the table. In turn, those different perspectives will create more healthy conflict among the team.)<\/p>\n\n\n\n<p>We\u2019ll explain how to encourage healthy, constructive debates. Doing so first requires you to understand team members\u2019 different styles of conflict\u2014aggressive and argumentative versus calm and logical. It often also requires guidance from the team leader during discussions. Let\u2019s look at each of these requirements in detail.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-understanding-styles-of-conflict\">Understanding Styles of Conflict<\/h3>\n\n\n\n<p>Lencioni says that just like you do with <a href=\"https:\/\/www.shortform.com\/blog\/how-is-trust-earned\/\">building trust<\/a>, you should begin the process of fostering healthy debates by helping your team members understand each other. Specifically, <strong>have a conversation with the team about how each of them approaches conflict.<\/strong><\/p>\n\n\n\n<p>For example, how comfortable are each of your team members with arguing? What tactics do they tend to use in arguments\u2014passionate appeals to emotion, calm and logical arguments, or somewhere in between? What cultural and familial influences formed the foundations of their conflict styles?<\/p>\n\n\n\n<p>Once you have an overall idea of how your team handles conflict, Lencioni says to establish what he calls <em>conflict norms<\/em>. <strong>Work with your team to set rules and expectations for debates\u2014<\/strong>that way, they can handle conflict in a way that\u2019s effective and comfortable for everyone.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>Be Aware of People-Pleasing Behavior<\/strong><br><br>While tackling Dysfunction #2, be aware of <a href=\"https:\/\/psychcentral.com\/health\/tips-to-stop-being-a-people-pleaser#traits-of-people-pleasers\" target=\"_blank\" rel=\"noreferrer noopener\">people-pleasers<\/a>: people who are afraid of any kind of conflict and eagerly agree with everyone. People-pleasers also tend to burn themselves out by taking on every task that\u2019s asked of them and taking blame for things that aren\u2019t their fault. These qualities make them very likable but are unhelpful for a team that relies on honest discussion and debate.<br><br>If you have people-pleasers on your team (or are one yourself), one conflict norm you might set is <a href=\"https:\/\/psychcentral.com\/health\/tips-to-stop-being-a-people-pleaser#tips:~:text=Say%20no%20with%20conviction\" target=\"_blank\" rel=\"noreferrer noopener\">replacing \u201cmaybe\u201d with \u201cno.\u201d<\/a> People-pleasers will often avoid outright conflict and instead project uncertainty about an idea or a request. If one of your team members (or you) seems afraid to commit to something, ask whether they\u2019re really not sure about it, or if they actually disagree. If it turns out that they do disagree, remind them of the ground rule that they should say \u201cno\u201d with confidence\u2014remember, you\u2019ve already created an environment of trust where it\u2019s safe to do so.&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-guiding-healthy-conflict\">Guiding Healthy Conflict<\/h3>\n\n\n\n<p>Lencioni says that, even after you\u2019ve established that conflict is expected and desired and have set your conflict ground rules, <strong>you\u2019ll often have to encourage your team to start debates.<\/strong><\/p>\n\n\n\n<p>First, start team meetings by telling everyone what you\u2019ll be discussing that day, why it\u2019s important, and what the consequences will be if the team makes a bad decision. This will ensure that your teammates are engaged and energized right from the start.<\/p>\n\n\n\n<p>(Shortform note: In his business parable <a href=\"https:\/\/www.shortform.com\/app\/book\/death-by-meeting\" target=\"_blank\" rel=\"noreferrer noopener\"><em>Death By Meeting<\/em><\/a>, Lencioni provides another tip to make sure your team gives it their all: <a href=\"https:\/\/www.shortform.com\/app\/book\/death-by-meeting\/the-model-how-to-have-productive-meetings#problem-1-no-drama\" target=\"_blank\" rel=\"noreferrer noopener\">Make the stakes personal<\/a>. Don\u2019t just talk about what the team\u2019s decision will mean for the company in general\u2014make sure they understand the impact it will have on them as individuals. For example, a good decision might lead to better profits for the company and therefore better bonuses for the team members.)<\/p>\n\n\n\n<p><strong>You might also need to help keep the discussion going. <\/strong>For example, if there\u2019s a team member who tends to be quieter than the others, specifically ask for that person\u2019s input from time to time. Lencioni also says that you should look for potential conflicts and try to bring them out into the open during meetings. If you suspect someone has an objection or argument that they\u2019re holding back, encourage them to speak up.<\/p>\n\n\n\n<p>Finally, Lencioni says that, although it\u2019s important to encourage discussion and healthy conflict, a team leader also needs to know when to bring a debate to an end. Your team will often be unable to reach a consensus; if the conversation seems to be going in circles or tempers are wearing thin, it\u2019s time for the team leader to step in and make a final decision.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>How to Be an Effective Moderator<\/strong><br><br>In essence, Lencioni is saying that the team leader should act as a moderator during team meetings\u2014someone who guides the debate and keeps people from going off-topic. As such, here are some tips to <a href=\"https:\/\/www.forbes.com\/sites\/adriandearnell\/2023\/02\/22\/7-golden-rules-for-successful-panel-discussions\/?sh=6587d95c3b73\" target=\"_blank\" rel=\"noreferrer noopener\">effectively moderate a discussion<\/a>.<br><br><strong>1) Minimize your speaking time. <\/strong>It\u2019s difficult to both act as a moderator and be a part of the discussion because you won\u2019t have anyone to moderate <em>you. <\/em>Therefore, try to make a point of speaking only when necessary and for as short a time as possible. As Lencioni says, this could mean simply encouraging others to share their concerns and conflicts in order to promote productive conflicts.<br><br><strong>2) Allow time for discussion. <\/strong>Remember, the purpose of having a team isn\u2019t just to present ideas\u2014it\u2019s to discuss them. Therefore, make sure to leave plenty of time for people to think about what they\u2019ve heard, ask questions, and debate each other\u2019s ideas. You can do this by having \u201cdiscussion time\u201d as early as possible in the meeting and saving updates or presentations for the end, where they can be cut and sent via email if you need extra time for debates.<br><br><strong>3) Keep the meeting on schedule. <\/strong>You\u2019ve got a limited amount of time for any given meeting. Therefore, set a time limit for how long any one person is allowed to speak or how long the team can spend discussing a particular topic. As a moderator, it will be your job to watch the time and keep things moving along as needed. If a topic is running over time, you might need to stop the debate and come back to it during another meeting, or make a final decision yourself so that the team can move on (as Lencioni notes).<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Do your team members know how to handle disagreements in a constructive way? Or, do they let conflict build up until it explodes? In Overcoming the Five Dysfunctions of a Team, renowned business consultant Patrick Lencioni says that, once you&#8217;ve tackled Dysfunction #1 (the absence of trust), you can take on Dysfunction #2: a fear of conflict. When it&#8217;s managed well, conflict is healthy for teams. Continue reading to learn Lencioni&#8217;s advice for mastering conflict in teams.<\/p>\n","protected":false},"author":9,"featured_media":14884,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[34,14,30],"tags":[1261],"class_list":["post-112870","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-communication","category-management","category-work","tag-overcoming-the-five-dysfunctions-of-a-team","","tg-column-two"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v24.3 (Yoast SEO v24.3) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Mastering Conflict in Teams: How to Overcome Dysfunction #2 - Shortform Books<\/title>\n<meta name=\"description\" content=\"If it&#039;s managed well, disagreements in teams are healthy. 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