{"id":108369,"date":"2023-07-15T12:40:00","date_gmt":"2023-07-15T16:40:00","guid":{"rendered":"https:\/\/www.shortform.com\/blog\/?p=108369"},"modified":"2023-07-19T14:16:33","modified_gmt":"2023-07-19T18:16:33","slug":"adhd-organization","status":"publish","type":"post","link":"https:\/\/www.shortform.com\/blog\/adhd-organization\/","title":{"rendered":"Living With ADHD: Organization Tips to Stay on Top of Things"},"content":{"rendered":"\n

What are some ways to stay organized with ADHD? What type of organizational system is right for you?<\/p>\n\n\n\n

The most important part of establishing an ADHD organization system is to find one that works for you. It should be both simple and sustainable, meaning it should require as little work from you as possible.<\/p>\n\n\n\n

Here’s the organizational system that Order From Chaos<\/em> by Jaclyn Paul and David Allen\u2019s Getting Things Done<\/em> recommend.<\/p>\n\n\n\n\n\n\n\n

Funneling Containers Into Inboxes<\/strong><\/h2>\n\n\n\n

Paul suggests funneling different incoming sources into as few inboxes as possible to make it easier to process them with ADHD. Organization comes in all shapes and sizes, but making sure you know where is where is crucial. For example, instead of having separate inboxes for your voicemails, your physical mail, and your emails, you might print out your emails and voicemails and consolidate them into one \u201ccommunication\u201d inbox. Paul recommends using as many containers as you need, but then putting those items into as few inboxes as you can get by with. This way, when it comes time to sort through those inboxes, you only have a few to manage, which, as we\u2019ll discuss next, is the next step in organizing.<\/p>\n\n\n\n

(Shortform note: This step corresponds to Allen\u2019s first step<\/a>, \u201cCapture.\u201d Allen makes many of the same recommendations as Paul, but he differs in his suggestion that you shouldn\u2019t add your emails to your physical communications inbox. He suggests that since we receive so many emails, and since email servers have their own organizational tools, you should leave them in their digital form and deal with them separately. You should decide if it\u2019s worth it to have two separate inboxes for communications or if you would benefit more from having them all in one physical place even at the risk of clogging it with all your email correspondence.)<\/p>\n\n\n\n

Managing Tasks<\/strong><\/h2>\n\n\n\n

Each item that goes into one of your inboxes is a potential task, and you need to sort through these regularly to keep them from overwhelming you. To empty an inbox, it\u2019s important to take out one item at a time and to not put anything back in after you\u2019ve taken it out. Then assess that item and decide if it\u2019s something you can take care of in less than five minutes (or less than two if you know that a five-minute task will distract you too much from your management process). If it\u2019s a short task, complete it immediately. If it\u2019s a larger task, it needs to be logged in your project management system, which we\u2019ll discuss next.<\/p>\n\n\n\n

(Shortform note: This step corresponds to Allen\u2019s second step<\/a>, clarifying. Paul explains what to do with actionable items (tasks and projects), but Allen adds that some of the items you sort through may not be actionable. He recommends placing these in a separate pile designated for reference materials\u2014such as reminders and instruction manuals\u2014so they don\u2019t get mixed up in your tasks and projects. He also explains why you shouldn\u2019t put items back in your inbox once you\u2019ve taken them out: Every decision you make contributes to decision fatigue<\/a><\/em>\u2014the gradual loss of energy that comes from making decisions\u2014and leaving an item in the \u201cundecided\u201d category drains your energy more than making the decision quickly and being done with it.)<\/p>\n\n\n\n

Managing Projects<\/strong><\/h2>\n\n\n\n

Paul explains that a task is an individual, discrete activity that has to be done to accomplish something. A project is anything that requires two or more tasks to complete. As you come across potential projects while emptying your inboxes, it\u2019s highly tempting to drop what you\u2019re doing and immediately start working on these larger activities. However, this will derail your organizational system and result in an overflowing inbox because you\u2019ll be too distracted to tend to it. Instead of starting them immediately, you need to establish a way to record such projects so you can come back to them later.<\/p>\n\n\n\n

(Shortform note: Paul recommends not diving right into big projects because it can be distracting, but according to other experts, it can also help because you may realize the project isn\u2019t worth completing at all: In Rework<\/em><\/a>, Jason Fried and David Heinemeier Hansson explain that it\u2019s better to drop a project that\u2019s not going anywhere<\/a> than to keep pursuing it and wasting your time and energy, though this can be difficult if you\u2019ve already spent a lot of time on it. If you\u2019ve been working on a project that seems to be going nowhere, consider running it by a friend or colleague to see if they think it\u2019s worth continuing.)<\/p>\n\n\n\n

Paul uses an app to keep track of her projects, and there are many such apps available. You can also use a paper system if that works better for you. Whatever system you choose should allow you to record projects and then break them down into smaller tasks, and it should allow you to note whether you can complete these tasks now or if they\u2019re dependent on something else (like if they can only be done after another task is completed, or you\u2019re waiting on someone else to do something so you can complete the task). <\/p>\n\n\n\n

Making the Best Use of Your Projects List<\/strong>

This step corresponds to Allen\u2019s third step<\/a>, organizing. However, he recommends using your projects list purely as an index rather than a place to keep track of descriptions of the projects, tasks, or materials you need to complete them. Instead, such materials should go in a separate file that corresponds to your project list. If you know you learn better by reading and writing by hand, consider a paper list instead of a digital app.

Writing things down by hand can improve your retention of information<\/a>, but if you have trouble keeping up with a notebook, or you want to be able to share your list with others easily, a digital app may work better for you. If you\u2019re an auditory learner, you may want to use an app that can log voice memos so you can listen back to them.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Keeping a To-do List<\/strong><\/h2>\n\n\n\n

To keep track of the very next tasks you need to complete for your various projects, you can keep a to-do list<\/a>. A to-do list is not<\/em> for projects; it\u2019s only for specific, single tasks that don\u2019t require any preceding steps to be completed first. Something like \u201crenew vehicle registration\u201d may seem like a simple task, but it\u2019s actually a project that requires several tasks, such as making an appointment to have your car inspected, then submitting the renewal application, and later applying those little stickers to your vehicle\u2019s license plate. <\/p>\n\n\n\n

So activities like \u201crenew vehicle registration\u201d shouldn\u2019t go on your to-do list, but instead in your project management system, and the next task required to make progress on that project (like \u201cmake appointment to get car inspected\u201d) should go on the to-do list.<\/p>\n\n\n\n

(Shortform note: Paul and Allen don\u2019t specify how many to-do lists you should keep, and this will depend on your unique needs and preferences: You may want separate to-do lists for various projects, or one master to-do list with all of your important next tasks listed. While one list may be easier to keep up with, some experts suggest that one list isn\u2019t sufficient<\/a> for managing the busy lives<\/a> we lead today and recommend keeping two or three\u2014and possibly even a \u201cnot-to-do list\u201d to remind yourself of things you\u2019ve decided you don\u2019t want to spend your time doing.)<\/p>\n\n\n\n

Keeping Track of Future Projects<\/strong><\/h2>\n\n\n\n

Paul also recommends keeping a list of things you\u2019d like to do if you ever get the time but don\u2019t want to act on currently. ADHDers have a lot of ideas, and they often have difficulty prioritizing them. It\u2019s easy to get so excited about a project you can\u2019t currently accomplish that you end up neglecting the things you need to do now. Recording these future projects and ideas gives you the relief of not having to keep up with them mentally, and also the freedom to say, \u201cI\u2019m not going to work on this right now, but maybe I will someday.\u201d <\/p>\n\n\n\n

(Shortform note: Taking things off your immediate projects list can be particularly difficult for ADHDers because they often experience the fear of missing out (or FOMO)<\/a>. By comparing yourself to others<\/a> and the goals you see them achieving, you might find yourself adding so many projects to the list of things you want to complete that you\u2019re unable to make progress on any of them. Being aware of when you\u2019re experiencing FOMO (when you want to do something because someone else did it instead of because you<\/em> want to do it) and focusing on enjoying what you\u2019re doing now can make it easier to postpone some of those projects that you don\u2019t have time for at the moment.)<\/p>\n","protected":false},"excerpt":{"rendered":"

What are some ways to stay organized with ADHD? What type of organizational system is right for you? The most important part of establishing an ADHD organization system is to find one that works for you. It should be both simple and sustainable, meaning it should require as little work from you as possible. Here’s the organizational system that Order From Chaos by Jaclyn Paul and David Allen\u2019s Getting Things Done recommend.<\/p>\n","protected":false},"author":14,"featured_media":264,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[9,43],"tags":[1101],"class_list":["post-108369","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-psychology","category-self-improvement","tag-order-from-chaos","","tg-column-two"],"yoast_head":"\nLiving With ADHD: Organization Tips to Stay on Top of Things - Shortform Books<\/title>\n<meta name=\"description\" content=\"Are you tired of a messy, disorganized life? 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